Ledgers Purchase or Accounts Payable: Overdue Supplier Accounts

Memo

Indicates (see legend) whether any associated transactions have an active credit control memo and the most severe status of any memos encountered. Double-clicking on an indicated memo will open a Credit Control Memo Set window for each memo set associated with the underlying overdue transactions. The status of the memo will effect whether the underlying transaction associated with it can be paid and hence the Can pay value for the supplier.

TIP: Memo status effects the Can pay value for a supplier if any of the overdue transactions have memo sets that contain a memo which does not have it’s status set to Approved. This means that you can use the Add Memo button on the Supplier Invoices or Credits Posting window to maintain an approvals procedure for invoices before they get paid. Note that the status is always ignored if the memo is no longer active. Further note that both Waiting Approval and Permanent Bar have the same effect.

Code

Supplier code. Double-clicking on the supplier code will open the Account Review window to list all uncleared transactions.

Right-click on this field to obtain print functions for the address and contact. Print Standard Letter opens the Standard Letter Selection window and Print 4×4 Label opens the 4 by 4 Label Position window.

TIP: The contact shown here can be other than the supplier’s default address and contact by linking a specific address and contact to the “Accounts Department Address and Contact” document. This can be done in the supplier maintenance on the Address Document Link Maintenance window.

Currency

Supplier currency code for POs.

Balance

Suppliers. Current account balance in supplier default foreign currency.

Overdue

The total amount overdue on the supplier’s account at the date chosen.

Can pay

The total amount overdue that can be paid based on any memo status of underlying transactions.

Payment

The payment you intend to make to the supplier in the supplier’s currency.

Bank account

The bank account from which payment is to be made.

Document

Ledger Transactions. Document reference. {TRAFILE.TRADOCR char 15}

Comment

Ledger Transactions. Comments on transaction. {TRAFILE.TRACOMM char 30}

Supplier name

Supplier company name.

Total overdue

Total overdue amounts listed in local currency.

Total payments

Total payments entered into the list so far in local currency.

Date

Ledger Transactions. Date of transaction. {TRAFILE.TRADATE date date1980}

Posting period

Select an alternative for posting in a future G/L period if needed.

Set All for Full Payment

Loads the list to pay all Can pay amounts shown. Any attributes on the currently selected line will be applied to other accounts.

Print Overdue Transaction Listing

To print a list of all overdue transactions.

Print List

To provide a printed report of the listing prepared.

Post Payments

To post the payments that you have entered into the list.

• Overdue Date Limit
• Credit Control Memo Set