General Program Functions: PDF Advanced Options

OK

The OK button updates the data you have entered, or confirms the selection and/or processes the function you have called.

WARNING: When being used to set properties for specific selected reports from the list in the File — Advanced — Report Setups window, all of the selected reports will be set with the same settings. If this involves a large background image, it will add significantly to the size of the report designs. In this case, you are recommended to use the file name approach rather than a stored image.

Cancel

Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.

Remove Settings from Reports

Click to remove specific PDF settings form the selected reports so that default settings will apply to them. This button is only available when the window has been opened from the File — Advanced — Report Setups window.

Convert Images to JPEG

Convert Images to JPEG: Converting images to JPEG may reduce the quality. If this option is not selected, 24 bit RGB values are compressed using standard deflate compression with no loss of quality, but possible loss of compression.

Image Quality

A value of 75 generally produces a
good rate of compression without compromising too much on quality.

Pict/Meta DPI

This option controls the quality of Macintosh PICT and Windows Meta picture conversion. Valid range is 72 to 600. Default is 150. Increasing the resolution to improve quality will increase the size of the PDF file.

Automatically choose best compression

Automatically choose best compression: Let the software choose the best compression. This option, if enabled, may affect performance.

Strip duplicate images

Strip duplicate images: Duplicate images will be removed and only one occurrence of the image is embedded.

Embed True Type fonts

Embed True Type Fonts: This options will subset and embed true type fonts for better cross platform results.

Embed licensed fonts

Embed licensed fonts: This option embeds copyrighted fonts. Please make sure that you have a license that permits the embedding of these fonts. If you are unsure, do not select this option.

Convert HTTP addresses

Convert HTTP addresses: This option converts any occurrences of the text “http://” and the text “www.” to Link annotations. Links to files on disk can also be established by using standard URI paths beginning with “file://”.

Show watermark

If checked a watermark is printed on every page.

Text

The watermark text.

TIP: If the Show Watermarks checkbox is on and nothing is entered in the Text field, your company name will be used. If you decide to enter some data, you can incorporate square bracket notation. For example, “[MEMORY.m_Company] – SO-[pRow.SOHSONO]” will print “My Company Name – SO-002456” when printing the 002456 Sales Order. Note: that data needs to be prefixed with MEMORY. or pRow. to be recognised. The Omnis Trace Log will inform of errors (go to File — Preferences — Message Log to open).

Font name

Choose a font name from the list of fonts on your system.

Font size

Choose a font size.

Text colour

Choose a text colour from the colour picker.

Angle

The rotation angle for the text from -180 to 180 degrees.

Horizontal Position

The horizontal starting position from the left of the paper edge, measured in centimetres.

Vertical Position

The vertical starting position from the top of the paper edge, measured in centimetres.

Place watermark in front of page content

When checked the watermark will appear in front of the page content.

Title

The Title shown in the document summary by the PDF reader.

TIP: Where a report is sent as an email attachment and is a document such as an Invoice or Sales Order, the title is set to the document details. If not, and you leave the title blank here, the title is set to your company name.

Author

The Author shown in the document summary by the PDF reader.

TIP: Whatever you enter here the user name and job will be loaded into the Author of the PDF document.

Subject

The Subject shown in the document summary by the PDF reader.

TIP: If you leave the subject blank here, the subject is set to the description on the report class used to generate the document.

Keywords

The Keywords shown in the document summary by the PDF reader.

Page Layout

SinglePage – Display one page at a time. OneColumn – Display the pages in one column. TwoColumnLeft – Display the pages in two columns, with odd-numbered pages on the left. TwoColumnRight – Display the pages in two columns, with odd-numbered pages on the right.

Page Mode

UseNone – Neither document outline nor thumbnail images visible. UseOutlines – Document outline visible. UseThumbs – Thumbnail images visible. FullScreen – Full-display mode, with no menu bar, window controls, or any other window visible.

Hide toolbar

Hide the viewer application’s tool bar when the document is active.

Hide menubar

Hide the viewer application’s menu bar when the document is active.

Hide user interface

Hide user interface elements in the document window, such as scroll bars and navigation controls.

Fit window

Resize document window to fit the size of the first page.

Center window

Position the document’s window in the centre of the display.

Display title

Display the document title as specified by the document info in the title bar.

Levels

You can have up to 9 levels of outline structure.

Font Name

Select a font from those in your system.

Font Size

Select a font size.

Style

Right-click to choose style attributes from the context menu.

Draw lines at 72 DPI on all platforms

Line thickness is normally calculated based on the platforms display resolution. That means that lines are drawn slightly thicker on Windows platforms. Checking this option on will ensure that line thickness is based on 72dpi resolution on all platforms.

New page count for each report

Normally page count objects would display a single page range, even when printing multiple reports to the same PDF file. This may be desired. Checking this disables this
feature so that individual page ranges are used for each print job.

Ignore font style

By default, PDFDevice will not embed fonts if the font file does not contain glyph data for the requested style. Turning on this option forces PDF device to embed the available glyph data even if the styles are not supported by the font.

Enable background image

Check this option to print a background image.

Print on first page only

When checked the background image will only print on the first page. Report class methods can be used for more complex conditions.

Do not scale image

The image will be rendered actual size.

Left offset

The horizontal starting position from the left of the paper edge, measured in centimetres.

Top offset

The vertical starting position from the top of the paper edge, measured in centimetres.

Image DPI

The image Dots-per-inch that it should be rendered at.

Scale image to fit paper

The image will be rendered scaled to fit the page within the border chosen below.

Maintain aspect ratio

When checked the background image height-to-width proportions will be maintained when scaling.

Border

The border size in centimetres for the background image (distance of image from edge).

Image data

The background image. You can paste from the clipboard or use the Edit — Paste from File function. A filename below will overwrite an image posted here.

TIP: Having large graphics saved to many individual report designs can take up allot of space and effect performance. So where the graphic is the same for may report designs, such as headed paper scans, it is recommended that you adopt the Filename approach below.

Filename

As an alternative to a picture stored in the data or report class, you can enter a file name with suffix. This file must be stored in the Graphics folder beside the datafile.

NOTE: When the program reads a file from the Graphics folder for use with PDF output, it holds the picture in memory for the duration of the program session. This improves performance when the the same image is printed many times. However, if you change the image file contents the printed output will only change after you restart the program.

Owner password

If there is either an owner or user password or both the PDF document will be encrypted. If an owner password is provided only the owner will have full access to the document.

User password

If there is either an owner or user password or both the PDF document will be encrypted. If a user password is provided restricted access is granted for the document controlled by the user permissions.

TIP: You can have specific user passwords associated with email addresses in the form of square-bracket notation, for example chris.jones@mydomain.co.uk[password]. The program removes the [password] when the email is displayed under normal circumstances, except in maintenance fields. If such an embedded password is present in the main email address for a document (not CC or BCC), then a PDF or attachment PDF will be encrypted with that password as the user password. If there is more than one email recipient only the first password is used. This allows you to have specific user passwords for individuals or customers/suppliers, over and above the general settings. This means, for instance, that if generally encryption is not being applied, particular companies can be set to receive encrypted documents. There is also a special case of chris.jones@mydomain.co.uk[] which will neutralise a generally set user password for that recipient.

Use 128 bit encryption

Check to use 128 bit encryption (40 bit encryption is used if not checked).

User Permissions:

Printing

Allow Printing in low quality or full quality if Allow Printing in Full Quality is checked.

Print at Full Quality

Print the document to a representation from which a faithful digital copy of the PDF content could be generated. When this option is unchecked, printing is limited to a low-level representation of the appearance, possibly degraded quality.

Modifying Contents

Modify the contents of the document by operations other than those controlled by Form FIeld Filling and Document Assembly.

Copying Content

Copy or otherwise extract text and graphics from the document by operations other than that controlled by Content Extraction for Accessibility.

Form Field Filling and Modify Comments

Add or modify text annotations, fill in interactive form fields, and, if Modify Content is checked, create or modify interactive form fields (including signature fields).

Form Field Filling

Fill in existing interactive form fields (including signature fields).

Content Extraction and Accessibility

Enable extracting of text and graphics (in support of accessibility to disabled users or for other purposes).

Document Assembly

Enable document assembly (insert, rotate, or delete pages and create bookmarks or thumbnail images).

• Report Destinations Menu
• Report Class Setup