– Standard Texts Menu
Reference Contents > Standard Texts > – Standard Texts Menu
Use this menu to choose which standard text library you wish to review/maintain. All menu functions operate on the Standard Text Maintenance window.
|
Line |
Function |
Keys |
|---|---|---|
|
Engineering Standard Text |
Selects the Standard Engineering Text library. |
Ctrl+E |
|
Purchasing Standard Text |
Selects the Standard Purchasing Text library. |
Ctrl+P |
|
Sales Standard Text |
Selects the Standard Sales Text library. |
Ctrl+S |
|
Works Standard Text |
Selects the Standard Works Text library. |
Ctrl+W |
|
Print Where-Used Report |
Provides a report for the currently selected Standard Text or library of texts showing where each is used elsewhere in the system.
|
|
WARNING: Where-Used reports can take a very long time to process as in most occasions text code fields are not indexed. This means the entire file has to be scanned to identity occurrences.Standard Texts
Throughout the system there are two ways of having variable length text associated with a record. For example, special sales order text that is assigned to a particular customer.
Text specific to just one customer can be entered in the individual text field for this customer. However, text is often common across several customers. To repetitively enter this would be tedious, very wasteful in disc space and will increase the processing necessary in accessing customer records when the texts are not needed.
Alternatively, text common to several file records, such as a number of customers, can be entered once in the Standard Text file and given a code. A code can be up to 4 uppercase alphanumeric characters. Each customer can then be assigned the code within the standard text code field. There is one file for all Standard Texts, however texts within it are coded into separate libraries for Engineering, Purchasing, Sales and Works use. This arrangement makes system text maintenance significantly easier.
Coded text can be used for the following:
|
Type |
Where |
|---|---|
|
Engineering text |
Bill of materials – Structure comment |
|
Purchasing text |
Delivery details – Purchase Order delivery instructions |
|
Sales text |
Customers – Sales Order and Jobs header text |
|
Works text |
Parts – Work order assembly extra text |
| See also: – |
Compiled in Program Version 5.10. Help data last modified 24 Apr 2012 06:50:00.00. Class mTxtChoose last modified 16 Apr 2012 05:29:49.
Reference Contents > Standard Texts > – Standard Texts Menu
