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Ledgers Nominal or General Ledger: Bank Cheque Review and Printing

Ledgers Nominal or General Ledger: Bank Cheque Review and Printing

Bank Cheque Review and Printing

Reference Contents > Ledgers Nominal or General Ledger > Bank Cheque Review and Printing

The cheque payment system operates by first recording payments in the appropriate ledger functions. For example, Payments to Suppliers or Journals. After they have been posted, they can be specifically assigned to cheque book cheque numbers in this window.

To operate this window you first set the bank account and the date from which you want to list un-cleared bank payments. Having set these two parameters use the Build List of Payments button.

From the list produced, you should select those payment lines that you wish to assign cheques to.

Field	Description
Account code	Ledger Transactions. Account code. {TRAFILE.TRAACCO char 10}
User reference	General Ledger Accounts. User reference. {GLAFILE.GLAUSER char 10}
Currency	General Ledger Accounts. Currency of the account. {GLAFILE.GLACUR char 3}
Description	General Ledger Accounts. Description. {GLAFILE.GLADESC char 40}
From date	Enter a date from which payments from the bank account will be collected when the list is built.

Button	Action
Build List of Payments	Click to build the transaction list for back payments not linked to a cheque.

The window has 4 tab panes.

Select Cheque Payments
Cheques Assignments
Print Cheques and Remittances
Cheque Re-assignment or Changes

Select Cheque Payments

This pane enables you to select bank payments for assignments to cheques.

From the list produced, you should select those payment lines that you wish to assign cheques to.

Field	Description
List	List of uncleared payments in the bank account shown above. Select all transactions you want to assign to cheques. Double-click on a line to view a document.
Selected total in currency	The sum of values of transactions you have selected in the list.
Selected total in local	The sum of values of transactions you have selected in the list in local currency.

Button	Action
Print List	Click to print a list of payments requiring cheques. Right-click to select report destination.

Cheques Assignments

To assign cheques to the selected bank payments.

Field	Description
Cheque number	Ledgers cheque data. Cheque number (maximum 10 digits). {CHEFILE.CHENO number}
Value	Ledgers cheque data. Value of the payment in the currency. {CHEFILE.CHEVALU number 2dp}
Contra account	Ledgers cheque data. Ledger and account ident (same as TRACONT in bank account transaction). {CHEFILE.CHEIDEN char 11}
Payee name	Ledgers cheque data. Name of payee (usually CUSCNAM or SUPNAME). {CHEFILE.CHENAME char 40}
Stopped	Ledgers cheque data. Check stopped. {CHEFILE.CHESTOP boolean}
Cancelled	Ledgers cheque data. Check cancelled. {CHEFILE.CHECANC boolean}
Comment	Ledgers cheque data. Comment. {CHEFILE.CHECOMM char 1000}
First cheque number	Enter the first cheque number for this cheque run.

Print Cheques and Remittances

To print or re-print cheques and remittance advice notes.

Field	Description
Cheque list	List of cheques or payments that can be printed. Select and use the delete key to remove an unwanted cheque from the list.
From number	Enter the first cheque number for selection.
To number	Enter the last cheque number for selection.
From date	Enter the start payment date for selection.
To date	Enter the last payment date for selection.
Report type	Select a report design for printing.

Button	Action
Build Cheque List	Click to build a list of old cheques for reprinting.
Build Payment List	Click to build a list of payments for remittance advice printing.
Print Report	Will cause a report to be printed of the subject matter. You can change the Destination of the report by selecting the ‘Report Destination’ menu command. NOTE: Only remittance notes (Report sub-type 0) will print for payments where there is no cheque record.

Button

Action

Build Cheque List

Click to build a list of old cheques for reprinting.

Build Payment List

Click to build a list of payments for remittance advice printing.

Print Report

Will cause a report to be printed of the subject matter. You can change the Destination of the report by selecting the ‘Report Destination’ menu command.

NOTE: Only remittance notes (Report sub-type 0) will print for payments where there is no cheque record.

Cheque Re-assignment or Changes

To re-assign or amend cheques that have already been assigned.

Field	Description
From number	Enter the first cheque number for selection.
To number	Enter the last cheque number for selection.
Original number	Original Cheque Number. Ledgers cheque data. Cheque number (maximum 10 digits). {CHEFILE.CHENO number 0dp}
New cheque number	New Re-Assigned Cheque Number. Ledgers cheque data. Cheque number (maximum 10 digits). {CHEFILE.CHENO number 0dp}
Value	Ledgers cheque data. Value of the payment in the currency. {CHEFILE.CHEVALU number 2dp}
Contra account	Ledgers cheque data. Ledger and account ident (same as TRACONT in bank account transaction). {CHEFILE.CHEIDEN char 11}
Payee name	Ledgers cheque data. Name of payee (usually CUSCNAM or SUPNAME). {CHEFILE.CHENAME char 40}
Stopped	Ledgers cheque data. Check stopped. {CHEFILE.CHESTOP boolean}
Cancelled	Ledgers cheque data. Check cancelled. {CHEFILE.CHECANC boolean}
Comment	Ledgers cheque data. Comment. {CHEFILE.CHECOMM char 1000}
First cheque number	Enter the first cheque number for this cheque re-assignment.

Button	Action
Build Cheque List	Click to build a list of old cheques for amending.
Re-Assign Cheque Numbers	This will re-assign checks as listed, after which you can post changes to effect the re-assignment.
Post Changes	Click to post the changes you have made to the list.

Ledgers Nominal or General Ledger: Bank Cheque Review and Printing