Reference Contents > Ledgers Nominal or General Ledger > Account Review

Choose an account by entering directly, using the Keyword system or drag and drop from an appropriate Scratchpad.

Choose the List contents from the drop down list. If you seek to use the Selected Period option, you should first click on the — Choose Periods — option which will open the Period Range Selection window in which you select the period range that will apply when re-selecting the Selected Period option.

WARNING: Selecting a limited range of periods can give misleading balance values. The sum of transactions not included in the list is shown in an initial balance carried forward value and depending on your periods of selection this may include transactions after your final selected period.

The icon button in the bottom right corner enables you to see total fields for the list and selected items.

For customers and suppliers, right-click on the contact field to obtain print functions for the address and contact. Print Standard Letter opens the Standard Letter Selection window and Print 4×4 Label opens the 4 by 4 Label Position window.

TIP: The contact shown here can be other than the customer or supplier’s default address and contact by linking a specific address and contact to the “Accounts Department Address and Contact” document. This can be done in the customer or supplier maintenance on the Address Document Link Maintenance window.

Compiled in Program Version 5.10. Help data last modified 4 Jun 2012 04:47:00.00. Class wAcTraReview last modified 10 Oct 2017 11:47:55.

Reference Contents > Ledgers Nominal or General Ledger > Account Review

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Petty Cash Posting

Reference Contents > Ledgers Nominal or General Ledger > Petty Cash Posting

Cash or direct Bank transactions can be processed using this function. Typically you can use it for recording petty cash or employee expense claims.

Processing can be carried out on any Cash type or Bank type G/L account. The arrow buttons or drag and drop from the ScratchPad enables you to select a Cash or Bank type account. All values at the bottom of the window are shown in the selected account’s currency.

You should build a list of transactions by tabbing out of the last line in the grid list, assigning each payment to a purchase type G/L account. You can enter cash deposits from a bank account with negative amounts, but only if you are processing in a Cash type account. When the list is prepared it can be changed using the Clear All or Clear Line buttons. Once you are satisfied with all entries on the list, post them by clicking on the Post as Listed button.

Button	Action
Clear All	Click here to clear the whole list and start again.
Clear Line	With the cursor in a line you want removed, Click here to remove the line.
Post As Listed	After you are satisfied you have entered all the transactions you wish to make, use this button to post them to file.

Transaction process	Petty Cash Payment	Type 035
Credit	Gross + Tax	to G/L cash or bank a/c
Debit	Gross only	to G/L posting a/c
Debit	Tax only	to G/L tax control a/c(s)
	or if a credit
Debit	Gross only	to G/L cash a/c
Credit	Gross only	to G/L bank a/c

Compiled in Program Version 5.10. Help data last modified 4 Jun 2012 04:47:00.00. Class wAcPettycash last modified 25 Oct 2016 09:39:55.

Reference Contents > Ledgers Nominal or General Ledger > Petty Cash Posting

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General Ledger Report Structure Tree

Reference Contents > Ledgers Nominal or General Ledger > General Ledger Report Structure Tree

This window lists in tree form the structure of the Profit and Loss and Balance Sheet reports.

General Ledger report structure. Drag and drop non heading lines to assign on other windows.

Compiled in Program Version 5.10. Help data last modified 20 Oct 2001 22:05:00.00. Class wAcRepTreeList last modified 23 Sep 2017 10:50:46.

Reference Contents > Ledgers Nominal or General Ledger > General Ledger Report Structure Tree

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Tax Transaction Details

Reference Contents > Ledgers Nominal or General Ledger > Tax Transaction Details

There are several reasons why you may wish to make a direct transaction to a Tax Accrual type Account (Simple or Journal):

1. Direct payment of taxed costs (for example, from the bank) without passing through an Accounts Payable account or the Petty Cash feature. In this case, you should select the tax identifier (tax code and class) applicable and enter the appropriate amount, without tax, for the costs in the Input Turnover box (negative for a credit).

2. Direct income of taxed sales without being invoiced in the normal way. In this case, you should select the tax identifier (tax code and class) applicable and enter the appropriate amount, without tax, for the sale in the Output Turnover box (negative for a credit).

3. Payment or refund of tax from a tax authority. In this case you should select the Tax Authority Transfer list option. If you do this, there is no turnover value to be entered and the transaction will be ignored in the Sales Tax analysis.

Choose the list option you wish, enter an Input or Output turnover and confirm with an OK. See the Tax Maintenance window for details of the tax system.

Button	Action
Cancel	Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.
OK	The OK button updates the data you have entered, or confirms the selection and/or processes the function you have called.

See also: –

Tax Maintenance

Compiled in Program Version 5.10. Help data last modified 1 Aug 2002 16:55:00.00. Class wAcTaxAdj last modified 23 Sep 2017 10:50:46.

Reference Contents > Ledgers Nominal or General Ledger > Tax Transaction Details

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Sales Tax Analysis Results

Reference Contents > Ledgers Nominal or General Ledger > Sales Tax Analysis Results

The tax accrual account and period of analysis is set in the Tax Analysis Range Selection window that is presented. After analysis, which may take some time, a detailed summary is provided which can be used to prepare tax returns.

See the Tax Maintenance window for full details of the tax handling system.

The totals are shown separately for all tax and class combinations that have the selected G/L account as their accrual account.

NOTE: Any Journal or Transaction Entries that have been marked as “Tax Authority Transfer” class transactions will be ignored in this analysis (I.E. have a blank Tax Id).

Sales Tax (VAT) analysis is based solely on the G/L tax accrual account transactions. The Input and Output turnover is stored in appropriate fields in the tax transaction records. As a result of this, zero tax rated sales or purchases will have zero tax value tax control transactions. This can be controlled with the checkbox in the Ledger Manager Control Settings.

Sales Tax analysis shows sales and purchase totals for those customers and suppliers that have been given countries that have been flagged as Special trading countries, in the “System Manager” “Countries” section.

You can print the analysis using the button provided. The rates shown on the right are the rates currently applying to the tax classes.

Field	Description
Tax Id	The tax and class identifier (if the tax code is less than 3 characters spaces will be added).
Sales volume	This column of values shows the sales and other outputs exclusive of tax.
Sales tax	This column of values shows the tax charged on sales and other outputs.
Average %	Shows the calculated average rate for review purposes only.
Purchases volume	This column of values shows the inputs into the business (purchases) exclusive of tax.
Purchase tax	This column of values shows the tax paid on purchases and other inputs.
Average %	Shows the calculated average rate for review purposes only.
Tax rate %	This rate shows the current rates for the tax class combination.
Net tax to be paid	This is the combined value of total tax received and paid out. This value is the sum due to the tax authorities (-ve for a refund).
Special trading country sales	This is the total of sales, exclusive of tax, made to customers whose country has been marked as having special trading status.
Special trading country purchases	This is the total of purchases, exclusive of tax, made from suppliers whose country has been marked as having special trading status.

Button	Action
Print Analysis	Provides a report of the analysis shown on this window.
Print Details	To print a detailed report of all transactions in the tax control account for the selected period. You will be offered at this point an option to include contra account and name for reconciliation purposes.

See also: –

Tax Analysis Range Selection Tax Maintenance

Compiled in Program Version 5.10. Help data last modified 17 May 2012 10:02:00.00. Class wAcTaxanal last modified 24 Apr 2018 09:02:39.

Reference Contents > Ledgers Nominal or General Ledger > Sales Tax Analysis Results

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Tax Analysis Range Selection

Reference Contents > Ledgers Nominal or General Ledger > Tax Analysis Range Selection

This window enables you to select the tax accrual account and a time period for the tax analysis. You must select either a period range or enter a date range for collection of the data. Process the analysis with an OK or press the Enter key.

Button	Action
Cancel	Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.
OK	The OK button updates the data you have entered, or confirms the selection and/or processes the function you have called.

See also: –

Sales Tax Analysis Results

Compiled in Program Version 5.10. Help data last modified 23 Feb 2016 11:14:00.00. Class wAcTaxsel last modified 10 Oct 2017 11:47:55.

Reference Contents > Ledgers Nominal or General Ledger > Tax Analysis Range Selection

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Account Review

Reference Contents > Ledgers Nominal or General Ledger > Account Review

This subwindow list is used on several windows to display transactions for an account.

TIP: The Balance columns in the list are calculated values when the list is built from the database. This of course depends on the sort order at the time they are calculated. Balance values for lines will not change and be re-calculated when you sort the list differently. Other than when used in the Bank Account window, the order of calculating the Balances is first by date and then by Id number (which is the order the transaction was created). For Bank Accounts cleared records are sorted first by the when cleared timestamp and thereafter by Date and Id. This means that when including cleared rows, the balance should reflect that of your bank’s statement balances (if you have followed the correct reconciliation process).

Right-click on the list for normal Print and Export functions. In addition there is a Refresh List command and others that depend on where the list is used.

The list is both line and column context-sensitive to drill-down double-click from the mouse.

List Context Menu	Action
Refresh List	Operate to rebuild the list using the list contents option selected. This is useful when the bank window is left open and a transaction elsewhere effecting the bank account is posted.
Create Memo Set for Selected	Operate to create a Credit Memo that will be applied to all selected transaction list lines. This will open the Credit Control Memo Set window.
Go To Unallocated Credit	Operate to find on the list the first (or next) Credit that is not fully allocated.
All Bank Cleared Balances…	The system will calculate the sum of all cleared bank balances and also load it in the clipboard.

See also: –

Bank Account Review and Reconciliation Payment and Receipt for AR and AP Account Review

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Reference Contents > Ledgers Nominal or General Ledger > Account Review

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Cash Book Transaction Posting

Reference Contents > Ledgers Nominal or General Ledger > Cash Book Transaction Posting

A cash book transaction (type 37) is a set of one or more direct postings to G/L accounts balanced by a single payment (or cash receipt) from a selected bank or cash account. It has a similar effect to an A/P Invoice posting with the Pay Now option, however in this case no supplier is involved. It also has some of the characteristics of a Journal in that it generates transactions only within the G/L and is sequentially numbered.

The Cash Book Transaction window consists of an enterable list which you fill out much like a spreadsheet. First enter a G/L posting account and tab to enter a tax class and amount, etc. On tabbing out of the Comment column, a new line will be added in which another posting can be entered. Any line with zero gross value will be removed automatically before posting.

Make the entries in the grid. To add an entry to the end, tab out of the last line. To remove a line, blank the account code.

You can enter any number of accounts for posting and they can be in mixed currencies. The totals at the bottom are respectively the total net posting, the total tax that will be debited to the tax control account(s) and the gross amount that will be credited to the bank or cash account you select.

When you have finished preparing the cash book transaction, click on the Post as Listed button. The transaction will be posted and you will be offered the opportunity to print a record of it.

On posting the system generates a serial number for the cash book transaction and stamps the contra field of each transaction with Cnnnnnn, where nnnnnn is the cash book transaction number.

Field	Description
Account code	Ledger Transactions. Account code. {TRAFILE.TRAACCO char 10}
Currency	Ledger Transactions. Currency code. {TRAFILE.TRACURR char 3}
Exchange rate	Ledger Transactions. Currency exchange rate. {TRAFILE.TRARATE number float}
Tax regime and class	Tax Regimes. Tax regime code. {TAMFILE.TAMCODE char 6} and Tax Class Definitions. Tax class (related to TARCLAS). {TACFILE.TACCLAS char 1}. Select the tax regime appropriate for the supplier and the class appropriate to the goods being purchased. Select from the dropdown lists. (See the Tax Maintenance window for details of the tax system.) The tax regime applied by default is that of the default supplier regime set in the company details. The tax class applied by default is that of the default purchase non-part class set in the company details.
Net value + or –	Ledger Transactions. Gross amount in currency debited (-ve credited) to account. {TRAFILE.TRAGROSF number2dp}
Tax amount	Ledger Transactions. Tax amount in currency on net purchases (-ve on sales). {TRAFILE.TRATAXF number2dp}
Gross amount	The sum of the Net and Tax value.
Document reference	Ledger Transactions. Document reference. {TRAFILE.TRADOCR char 15} NOTE: Document Reference values can not be between “XX-000000” and “XX-999999” where XX is either ASS, CA, CH, CR or IN, as these are reserved for the system.
Comments	Ledger Transactions. Comments on transaction. {TRAFILE.TRACOMM char 30}
G/L account description	General Ledger Accounts. Description. {GLAFILE.GLADESC char 40}
Total net	Total net value (without tax) in the indicated currency of the bank account.
Total tax	Total tax value in the indicated currency of the bank account.
Total gross	Total gross value (with tax) in the indicated currency of the bank account. It is this value that will be posted to the bank account
	Payment Transaction
Bank account	General Ledger Accounts. Account code. {GLAFILE.GLACODE char 10}
User reference	General Ledger Accounts. User reference. {GLAFILE.GLAUSER char 10}
Currency	General Ledger Accounts. Currency of the account. {GLAFILE.GLACUR char 3}
Account description	General Ledger Accounts. Description. {GLAFILE.GLADESC char 40}
Exchange rate	General Ledger Accounts. Currency rate. {GLAFILE.GLARATE number float}
Document reference	Ledger Transactions. Document reference. {TRAFILE.TRADOCR char 15}
Date	Ledger Transactions. Date of transaction. {TRAFILE.TRADATE date date1980}
Posting period	Select alternative for posting in a future G/L period. [$ctask.tEnv.$Fld(‘TRAFILE’,’TRAPERN’)]
Comments	Ledger Transactions. Comments on transaction. {TRAFILE.TRACOMM char 30}

Button	Action
Print	Click to print one or a range of cash book transactions. You will be presented with the Cashbook Print Selection window.
Clear	Click to clear the list and start again.
Post as Listed	Having prepared the transaction lines and payment entries, click to post the Cash Book transactions to file.

See also: –

Cashbook Print Selection

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Reference Contents > Ledgers Nominal or General Ledger > Cash Book Transaction Posting

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General Ledger Simple Transaction

Reference Contents > Ledgers Nominal or General Ledger > General Ledger Simple Transaction

This function is used for all G/L account to account transactions. You select the account which will be debited and then the account to be credited. You can use drag and drop from the G/L Scratchpad to select the accounts.

Field	Description
Debit value	Ledger Transactions. Gross value in account currency. {TRAFILE.TRAGROSF num 2dp}
Period dropdown list	Select alternative for posting in a future G/L period.
Document reference	Ledger Transactions. Document reference. {TRAFILE.TRADOCR char 15} NOTE: Document Reference values can not be between “XX-000000” and “XX-999999” where XX is either ASS, CA, CH, CR or IN, as these are reserved for the system.
Transaction date	Ledger Transactions. Date of transaction. {TRAFILE.TRADATE date date1980}
Comments	Ledger Transactions. Comments on transaction. {TRAFILE.TRACOMM char 30}

Button	Action
Post Transaction	To post to file a transaction that will debit the upper account and credit the lower account.

When a transaction involves the Tax Control Account the Tax Transaction Details window will be brought forward.

Compiled in Program Version 5.10. Help data last modified 18 Sep 2001 12:37:00.00. Class wAcNomtrans last modified 5 Aug 2015 17:53:05.

Reference Contents > Ledgers Nominal or General Ledger > General Ledger Simple Transaction

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Cashbook Print Selection

Reference Contents > Ledgers Nominal or General Ledger > Cashbook Print Selection

This window enables you to select a range of Cash Book Transactions to print.

Button	Action
Cancel	Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.
Print	Will cause a report to be printed of the subject matter. You can change the Destination of the report by selecting the ‘Report Destination’ menu command.

See also: –

Cash Book Transaction Posting

Compiled in Program Version 5.10. Help data last modified 4 Jun 2012 04:47:00.00. Class wAcGlCashPrint last modified 17 Oct 2017 04:29:53.

Reference Contents > Ledgers Nominal or General Ledger > Cashbook Print Selection

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