Serial Numbers: Product Serial Number Maintenance

Serial Number

Product Serial Numbers. Serial number. {SNOFILE.SNOSNO char 18}

Up to 18 characters of any type including punctuation. It must be unique and can be constructed in the Sequence function.

TIP: When disabled, double-click on in the field to initiate a Find.

Date used

Product Serial Numbers. Date used (either assigned in a structure, used in a WO or dispatched from a SO). {SNOFILE.SNODATE date date1980}

This date is automatically entered if the serial number is assigned on a Dispatch or WO or assigned to a structure, otherwise it can be manually entered.

Last Modified

Product Serial Numbers. Last editing activity. {SNOFILE.SNOLAST date date1980}

Part Number

Product Serial Numbers. Part number. {SNOFILE.SNOPTNO char 18}

It is mandatory that a pre-defined part is assigned to the serial number. It need not be flagged with a Product Serial Numbering Option in the part details.

TIP: When disabled, double-click on in the field to initiate a Find.

Part Issue

Product Serial Numbers. Part issue reference. {SNOFILE.SNOISSU char 4}

This field defaults to the current Issue Reference for a Part. You can change it to reflect an alternative to the current issue. It is subject to update in the Update Issue function in the Parts Menu.

Part Description

Parts Master. Part description. {PTMFILE.PTMDESC char 30}

Obsolete

Product Serial Numbers. Do not use this serial number (obsolete, scrapped or otherwise). {SNOFILE.SNOBAR boolean}

Customer Code

Product Serial Numbers. Customer code. {SNOFILE.SNOCUSC char 6}

Optionally you may link a serial number record to a particular customer, which must be pre-defined in Customers. If you make an assignment to a suitable document the customer code will be applied automatically.

Customer Name

Customers. Customer company name. {CUSFILE.CUSCNAM char 40}

SO, Invoice, Job or Reference

Product Serial Numbers. Invoice number, SO number or Dispatch Note number. {SNOFILE.SNOIVNO char 6}

Product Serial Numbers can be assigned to both Sales Order line items, Jobs and Invoice line items and Work Orders. If a Serial Number is assigned to a Sales Order or Job it will appear on the Sales Order or Job picking list and will be automatically assigned to the serial number list during the dispatch or issue confirmation process. If it is assigned to an Invoice the Serial Number will be printed on the Invoice.

NOTE: Internally the relationships are held in a number of fields:

• SNOIVNO = SO, Job, Dispatch Note or Invoice number or other manually entered code.
• SNOCONT = Connection type (‘S’ = SO, ‘J’ = Job, ‘D’ = Dispatch Note, ‘I’ = Invoice).
• SNOCON = Code to line item: con({‘S’, ‘J’, ‘D’ or ‘I’},{SOLSONO, JBICODE, SAHDESP or SAHINVO},jst({SOLLINE, JBILINE, SAHLINE, SAHINVL},’-3N0P0′)).
• SNOWONO = Work Order number when issued or allocated to a WO.
• SNOPSNO = Parent serial number when allocated in a chained assembly structure.

Document Details

The document, if any, that the serial number record is assigned to. It may be either a Sales Order or an Invoice.

Work Order – Kitted to

Product Serial Numbers. Work Order number when the serial numbered part is a component issued or allocated to a WO. {SNOFILE.SNOWONO char 6}

Work Order – Made on

Product Serial Numbers. Work Order number when the serial numbered part is the assembly made on the WO. {SNOFILE.SNOWOMK char 6}

Parent Serial Number

Product Serial Numbers. Parent serial number when allocated in a chained assembly structure. {SNOFILE.SNOPSNO char 18}

End User

Shows the End User Address and Contact. Use the context menu to change if needed. This is an optional link to the customer’s address and contact data. It will be automatically set to the dispatch address of an invoice-linked record, but can be changed. The Address and Contact must belong to the assigned customer.

Right-click on this field to obtain print functions for the currently selected address and contact:

Print Standard Letter opens the Standard Letter Selection window and Print 4×4 Label opens the 4 by 4 Label Position window.

Comments and Specification Details

Product Serial Numbers. Notes and comments. {SNOFILE.SNOCOMM char 32000}

Service Record

Product Serial Numbers. Service notes and history. {SNOFILE.SNOSERV char 32000}

Find

Enables you to enter a value in an indexed field. With the cursor in the field of interest, execute an OK. The record with the closest match to the entered value will be found and displayed.

List for Part

To show an interactive list of all serial numbers for the selected part. It opens the Serial Number Listing window.

New

This will create a new (normally blank) record in the file. You will then be able to enter details for the record. Then confirm with an OK, or abandon the New record with a Cancel.

Sequence

Will allow you to create a sequence of serial numbers for a particular part in one go, optionally based on the currently selected record but with no service history. The button opens the Serial Number Sequence Setup window.

Delete

Execute this button to permanently remove the currently selected record from the file. If you are permitted to delete the item, you will be asked for confirmation, otherwise an explanation will be given.

Revert

To revert any changes to the previously saved version.

Save

To save the changes you have made to the data file.

Cancel

Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.

OK

The OK button updates the data you have entered, or confirms the selection and/or processes the function you have called.