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	<title>Ledgers Manager Archives - Caliach</title>
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	<item>
		<title>Ledgers Manager: General Ledger Report Structure Maintenance</title>
		<link>https://caliach.com/knowledge-base/wacreplayout/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 07:15:35 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wacreplayout/</guid>

					<description><![CDATA[<p>Ledgers Manager: General Ledger Report Structure Maintenance</p>
<p>The post <a href="https://caliach.com/knowledge-base/wacreplayout/">Ledgers Manager: General Ledger Report Structure Maintenance</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>General Ledger Report Structure Maintenance</h2>
<p id="navline"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; General Ledger Report Structure Maintenance</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wacreplayout-1.jpg"><img fetchpriority="high" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wacreplayout-1.jpg" width="475" height="280" alt="General Ledger Report Structure Maintenance"/></a></p>
<p>The first action for a Ledgers Manager, after setting the period calendar, is to set up the basics of the two account reports. Both are available on the one window. All G/L accounts must be assigned to a report line and this assignment determines the account structure.</p>
<p>You can switch between Income (P and L)  statement and Balance sheet using the tab panes. These report structures can be imported and exported using the <a href="wacspecial/">Special Ledger Data Transfers</a> window, having been previously exported from another data file.</p>
<p>Both tab panes have the same list structure and behave in the same way.</p>
<h5>Line number</h5>
<p>Each line in the report is numbered from 1 to 999 and will be printed on the report in that order. There is no significance to the line number other than report line order and it is suggested that you leave space between groups of headings so that you can later add lines. If you need to delete a line number once it has been created, you can only delete it once any G/L Accounts have been assigned to another line on the report.</p>
<h5>Subtotal groups</h5>
<p>The subtotal group fields are used to control where the subtotal lines are printed. Again, there is no absolute significance in the numbers, only in the point where they change value. When the number changes, from one line to another, a subtotal line will be inserted in the report. The text for the subtotal group 1 line will be the report heading of the preceding title-only line in the subtotal group. For subtotal group 2, it will be the first title-only line for that group. For example:</p>
<p><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/repexample-1.jpg" width="541" height="389" alt="Report Structure Example"/></p>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Print Layout</p>
</td>
<td valign="top">
<p align="left">To print a layout trial for the selected report. Note that the values given in the report are for layout illustration only.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">View Tree</p>
</td>
<td valign="top">
<p align="left">To open a tree view of the structure. See the <a href="../gl/wacreptreelist/">General Ledger Report Structure Tree</a> window.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Revert</p>
</td>
<td valign="top">
<p align="left">To revert any changes to the previously saved version.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Save</p>
</td>
<td valign="top">
<p align="left">To save the changes you have made to the data file.</p>
</td>
</tr>
</table>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Line</p>
</td>
<td valign="top">
<p align="left">G/L Report Layout. Line number in report (1 through 999). {RBPFILE.RBPLINE integer}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Sub 1</p>
</td>
<td valign="top">
<p align="left">G/L Report Layout. Subtotal 1 group id. {RBPFILE.RBPST1 integer shortint}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Sub 2</p>
</td>
<td valign="top">
<p align="left">G/L Report Layout. Subtotal 2 group id. {RBPFILE.RBPST2 integer shortint}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Inset</p>
</td>
<td valign="top">
<p align="left">G/L Report Layout. Heading inset (number of spaces up to 40). {RBPFILE.RBPINSE integer shortint}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Report heading</p>
</td>
<td valign="top">
<p align="left">G/L Report Layout. Heading for report. {RBPFILE.RBPHEAD char 40}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Title only</p>
</td>
<td valign="top">
<p align="left">G/L Report Layout. Title only flag. {RBPFILE.RBPTITL boolean}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Do not print</p>
</td>
<td valign="top">
<p align="left">G/L Report Layout. Do not print subtotal heading or when zero value flag. {RBPFILE.RBPTITL boolean}</p>
<p><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/tip40-1.jpg" width="24" height="24" alt="Tip"/><strong> TIP:</strong> This is used by reports to decide whether to print the line when values are zero. It can be used to conditionally print any line, but is most useful in suppressing the printing of subtotal headings. So in the example above, if the NET ASSETS (title) line had the <b>Do not print</b> checkbox checked, the first line in the results would not print, but the <i>NET ASSETS</i>  total line would.</p>
</td>
</tr>
</table>
<p/>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 24 Apr 2012 06:35:00.00. Class wAcRepLayout last modified 10 Oct 2017  11:47:55.</p>
<p id="navline"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; General Ledger Report Structure Maintenance</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/wacreplayout/">Ledgers Manager: General Ledger Report Structure Maintenance</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
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		<title>Ledgers Manager: Special Ledger Data Transfers</title>
		<link>https://caliach.com/knowledge-base/wacspecial/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 07:15:35 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wacspecial/</guid>

					<description><![CDATA[<p>Ledgers Manager: Special Ledger Data Transfers</p>
<p>The post <a href="https://caliach.com/knowledge-base/wacspecial/">Ledgers Manager: Special Ledger Data Transfers</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>Special Ledger Data Transfers</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Special Ledger Data Transfers</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wacspecial-1.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wacspecial-1.jpg" width="290" height="176" alt="Special Ledger Data Transfers"/></a></p>
<p>This feature has two sections:</p>
<h4>General Ledger Structure</h4>
<p>With the first section, you can export and import the entire Ledgers system data, being: Report Structure (RBPFILE), Cost Centres (GLCFILE), Period Calendar (BDAFILE), General Ledger Accounts (GLAFILE), Currencies (CURFILE), Budgets (BUDFILE) and account elements of the System Control File (MCDFILE). The text structured file is stored and read from Archive directory and is named Ledgers.txt.
</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">No history</p>
</td>
<td valign="top">
<p align="left">If checked no G/L Budget and History data is exported.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Export Entire G/L Account Structure</p>
</td>
<td valign="top">
<p align="left">This will create a single export file in the Archive directory containing all current General Ledger accounts, cost centres, report structure and ledger manager defaults. This provides for transfer of accounts structure from one data files to another.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Import Entire G/L Account Structure</p>
</td>
<td valign="top">
<p align="left">This will import from a single file in the Archive directory exported previously containing all current General Ledger accounts, cost centres, report structure and ledger manager defaults. WARNING! Current ledgers data will be deleted.</p>
</td>
</tr>
</table>
<p/>
<h4>Account Transactions</h4>
<p>With the second section, you can export the raw complete transaction data for a specific account. Select the appropriate radio button and enter the full account code. You will be prompted for a file name and destination. The account data can be read in a spreadsheet, or other program.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">A/R</p>
</td>
<td valign="top">
<p align="left">Select a ledger first.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">A/P</p>
</td>
<td valign="top">
<p align="left">Select a ledger first.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">G/L</p>
</td>
<td valign="top">
<p align="left">Select a ledger first.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Account Code</p>
</td>
<td valign="top">
<p align="left">Enter the customer, supplier or general ledger code to identify the account of interest. Drag and drop from appropriate ScratchPad.</p>
</td>
</tr>
</table>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Export Account Transactions</p>
</td>
<td valign="top">
<p align="left">Click to export all transactions data from the selected ledger account.</p>
</td>
</tr>
</table>
<p/>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 26 Nov 2012 04:02:00.00. Class wAcSpecial last modified 10 Oct 2017  11:47:55.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Special Ledger Data Transfers</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/wacspecial/">Ledgers Manager: Special Ledger Data Transfers</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
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		<title>Ledgers Manager: Ledgers Transaction Analysis</title>
		<link>https://caliach.com/knowledge-base/wacstatistics/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 07:15:35 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wacstatistics/</guid>

					<description><![CDATA[<p>Ledgers Manager: Ledgers Transaction Analysis</p>
<p>The post <a href="https://caliach.com/knowledge-base/wacstatistics/">Ledgers Manager: Ledgers Transaction Analysis</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>Ledgers Transaction Analysis</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Ledgers Transaction Analysis</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wacstatistics-1.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wacstatistics-1.jpg" width="410" height="296" alt="Ledgers Transaction Analysis"/></a></p>
<p>This gives you a statistical breakdown of the distribution of ledger accounts and the transactions types within them.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Analyse</p>
</td>
<td valign="top">
<p align="left">Click to set the analysis running.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Print Results</p>
</td>
<td valign="top">
<p align="left">Will cause a report to be printed of the subject matter. You can change the Destination of the report by selecting the &#8216;Report Destination&#8217; menu command.</p>
</td>
</tr>
</table>
<p/>
<table border="0" cellspacing="0" cellpadding="2">
<tr valign="top" align="left">
<td width="80">See also: &#8211;</td>
<td>
<ul>
<li><a href="../accmanager/wacauditlist/">Audit Trail of Transactions</a></li>
</ul>
</td>
</tr>
</table>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 4 Jun 2012 04:47:00.00. Class wAcStatistics last modified 23 Sep 2017  10:50:46.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Ledgers Transaction Analysis</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/wacstatistics/">Ledgers Manager: Ledgers Transaction Analysis</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
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		<title>Ledgers Manager: Transaction Selection</title>
		<link>https://caliach.com/knowledge-base/wactraselect/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 07:15:35 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wactraselect/</guid>

					<description><![CDATA[<p>Ledgers Manager: Transaction Selection</p>
<p>The post <a href="https://caliach.com/knowledge-base/wactraselect/">Ledgers Manager: Transaction Selection</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>Transaction Selection</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Transaction Selection</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wactraselect-1.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wactraselect-1.jpg" width="316" height="119" alt="Transaction Selection"/></a></p>
<p>This subwindow is used to define the range criteria for a selection of ledger transactions. It is displayed on windows requiring the selection of transactions.</p>
<h4>Parent Windows</h4>
<p><a href="wacauditlist/#tab1">Audit Trail of Transactions</a><br />
<a href="../general/wadhocgraphsmaint/#tab2">Graphical Analysis Maintenance &#8211; Graphs Tab</a></p>
<h4>Operation</h4>
<p>Enter data in the data entry boxes to restrict the range of records. Records must meet all criteria entered to be selected. If the left and/or right data entry boxes are left blank for a particular criteria, records will be selected between the first and/or last otherwise qualifying record.</p>
<p>Data records can be obtained using one of the following methods or a combination of them (see Tip below):</p>
<ol>
<li>Enter values into the selection ranges and use the <b>Standard Search</b>. The <a href="../general/msearchsub/">context menu</a> provides a Clear Selection function.</li>
<li>Define or use a <b>Custom Search</b>.</li>
<li>Create an <b>Ad Hoc Search Calculation</b> using the <a href="../general/msearchsub/">context menu</a> function.</li>
<li><b>Drag-and-drop</b> one or more lines from the Customer, Supplier or G/L ScratchPad onto the general window area.</li>
<li>Use the <b>ScratchPad Transfer Selected</b> function</li>
</ol>
<p><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/tip40-1.jpg" width="24" height="24" alt="Tip"/><strong> TIP:</strong> Using an <b><i>Ad Hoc Search Calculation</i></b> (3) overrides any <b><i>Custom Search</i></b> (2) and a Custom Search overrides the <b><i>Standard Search</i></b> (1). In any of the search cases (1, 2 or 3), ScratchPad Transfer and Drag-and-Drop (4 or 5) is <b>combinational</b>, so that records found using any of these methods must <b>also</b> conform to the search criteria adopted.</p>
<h4>Data Elements</h4>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">From/to fields</p>
</td>
<td valign="top">
<p align="left">Enter data that restricts the records selected. If left blank, data will be selected from the maximum and minimum extremes in the file. All selections criteria you enter will have to be met by each record processed.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Use custom</p>
</td>
<td valign="top">
<p align="left">To turn on and off the use of the custom search design. A custom search will override the standard search.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Custom search name</p>
</td>
<td valign="top">
<p align="left">The name of the currently selected custom search. To use it click on the checkbox. To change it click on the Custom Search button.</p>
</td>
</tr>
</table>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Custom Search</p>
</td>
<td valign="top">
<p align="left">Opens the <a href="../general/wsearchselect/">Custom Search Selection</a> window and checks the <strong>Use custom</strong> checkbox.</p>
</td>
</tr>
</table>
<p/>
<table border="0" cellspacing="0" cellpadding="2">
<tr valign="top" align="left">
<td width="80">See also: &#8211;</td>
<td>
<ul>
<li><a href="../general/msearchsub/">Search Options Menu</a></li>
</ul>
</td>
</tr>
</table>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 17 May 2012 10:33:00.00. Class wAcTraSelect last modified 10 Oct 2017  11:47:56.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Transaction Selection</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/wactraselect/">Ledgers Manager: Transaction Selection</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
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		<title>Ledgers Manager: Ledgers Year-End Processing</title>
		<link>https://caliach.com/knowledge-base/wacyearend/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 07:15:35 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wacyearend/</guid>

					<description><![CDATA[<p>Ledgers Manager: Ledgers Year-End Processing</p>
<p>The post <a href="https://caliach.com/knowledge-base/wacyearend/">Ledgers Manager: Ledgers Year-End Processing</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>Ledgers Year-End Processing</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Ledgers Year-End Processing</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wacyearend-1.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wacyearend-1.jpg" width="262" height="183" alt="Ledgers Year-End Processing"/></a></p>
<p>Year end processing is less comprehensive than month-end processing and can be carried out at any time following the month-end processing for a year on the General Ledger.</p>
<p>You can select the periods in the past year, the last period serial number and the periods in the coming year.</p>
<p>The first number determines the extent to which historical data is accumulated to give the account&#8217;s Last year trading turnover value.</p>
<p>The third figure determines the extent of the This year budget value.</p>
<p>The year-end processing can be carried out at any time after the G/L month-end of the final period in the past year.</p>
<p>Year end processing is not a reversible process.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Periods in past year</p>
</td>
<td valign="top">
<p align="left">The number of periods in the past year (normally either 12 or 13). This figure determines the extent to which historical data is calculated to give last-year&#8217;s trading turnover values.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Months in past year</p>
</td>
<td valign="top">
<p align="left">This will indicate the number of calendar months that the periods you have entered encompass.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Last period of past year</p>
</td>
<td valign="top">
<p align="left">Enter the descriptor of the last period of the past year. This confirms to the system the date of the end of last year.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Last period end date</p>
</td>
<td valign="top">
<p align="left">Indicates the end date, from the ledgers calendar, of the last period of the past year you have entered.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Periods in coming year</p>
</td>
<td valign="top">
<p align="left">Enter the number of periods in the coming year. These periods should have already been entered in the ledger calendar. This figure determines the extent for calculating this year&#8217;s budget values.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">The end date on next year</p>
</td>
<td valign="top">
<p align="left">Indicates the date of the last period in the coming year.</p>
</td>
</tr>
</table>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Process</p>
</td>
<td valign="top">
<p align="left">To process the year end for the ledgers. Year-end processing can be carried out at any time after the G/L month-end of the final period in the past year. Year-end processing is not a reversible process.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Undo Year-End</p>
</td>
<td valign="top">
<p align="left">This function is available for circumstances where you may have proceeded to perform a Year-End but then find that you need to do a further Retrospective Journal within the closed year. The process sets the Last Year End Date back exactly one calendar year so if you do not have a period entry of that date in your Ledger Calendar you cannot perform this function, nor can you go back to a year start that is not one year previously. After setting the new year-end date, the process will perform a General Ledger Re-Set Balances and Turnovers, which requires all other users to be off the datafile.</p>
</td>
</tr>
</table>
<p/>
<table border="0" cellspacing="0" cellpadding="2">
<tr valign="top" align="left">
<td width="80">See also: &#8211;</td>
<td>
<ul>
<li><a href="../accmanager/wacmonthend/">Month-End Processing</a></li>
</ul>
</td>
</tr>
</table>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 4 Jun 2012 04:47:00.00. Class wAcYearend last modified 12 Sep 2017  11:40:40.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Ledgers Year-End Processing</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/wacyearend/">Ledgers Manager: Ledgers Year-End Processing</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
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		<title>Ledgers Manager: Change Transaction Period</title>
		<link>https://caliach.com/knowledge-base/wacperiodchange/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 06:15:35 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wacperiodchange/</guid>

					<description><![CDATA[<p>Ledgers Manager: Change Transaction Period</p>
<p>The post <a href="https://caliach.com/knowledge-base/wacperiodchange/">Ledgers Manager: Change Transaction Period</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>Change Transaction Period</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Change Transaction Period</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wacperiodchange-1.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wacperiodchange-1.jpg" width="461" height="235" alt="Change Transaction Period"/></a></p>
<p>You can move an entire accounting transaction from one period into another, as long as neither period is closed. I.E. The from and to periods are either the current or a future period.</p>
<p>An accounting transaction is a set of transactions that, as a group, represent one posting to the Ledgers.</p>
<p>You build the list by clicking on the Build new list button. Enter a range, either by period serial number, transaction I D number or date.</p>
<p>You should now select in the list the set of transaction lines that you want to move. The rules of that must be obeyed before a move can take place are:<br />
<b>1.</b> All selected lines must be from a period where the General Ledger has not been closed with a Month-End.<br />
<b>2.</b> You cannot have both A/P and A/R lines selected.<br />
<b>3.</b> You cannot include month-end generated lines.<br />
<b>4.</b> If the ledgers are un-locked (see Non-Balancing Transactions) and you only select non-balancing transactions, further restrictions do not apply.<br />
<b>5.</b> All selected lines must be from the same ledger period.<br />
<b>6.</b> If you select Journal lines, you cannot miss any of the Journal&#8217;s transaction lines.<br />
<b>7.</b> Any General Ledger lines selected must sum to zero value.<br />
<b>8.</b> Any A/R or A/P line selected must have a corresponding control account line also selected.</p>
<p>Once you have made your selection of transaction lines, select the period you want them moved to in the popup list of periods. Then click on the <b>Move Transactions Selected To Period</b> button.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Selection range list</p>
</td>
<td valign="top">
<p align="left">Select the field that you want to select from.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">From and To</p>
</td>
<td valign="top">
<p align="left">Enter data that restricts the records selected. If left blank, data will be selected from the maximum and minimum extremes in the file. All selections criteria you enter will have to be met by each record processed.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Build List</p>
</td>
<td valign="top">
<p align="left">Use this button to build an audit trail list of transactions within the range you have selected.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Sum of selected</p>
</td>
<td valign="top">
<p align="left">Sum of selected transactions (Gross-Discount+Tax) in local currency.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">List</p>
</td>
<td valign="top">
<p align="left">Lists all transactions within the range you selected. Double-click on an invoice reference to view the invoice, otherwise to load the account into the ScratchPad.</p>
</td>
</tr>
</table>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Period list</p>
</td>
<td valign="top">
<p align="left">Select from this pop-up list the period that you want to move the transaction to.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Move Transactions Selected To Period</p>
</td>
<td valign="top">
<p align="left">Click to move the transactions selected in the list to the period selected.</p>
</td>
</tr>
</table>
<p><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/note40-1.jpg" width="24" height="24" alt="Note"/><strong> NOTE:</strong> If you move Journals forward, Journal numbering may appear out of sequence with respect to accounting periods.</p>
<p><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/warning40-1.jpg" width="24" height="24" alt="Warning"/><strong> WARNING:</strong> It is quite possible to move unrelated G/L transaction lines if the sum is zero. This may cause problems later in reconciling accounts. You should take care to avoid this.</p>
<p/>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 4 Jun 2012 04:47:00.00. Class wAcPeriodChange last modified 23 Sep 2017  10:50:46.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Change Transaction Period</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/wacperiodchange/">Ledgers Manager: Change Transaction Period</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
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		<title>Ledgers Manager Topic Contents</title>
		<link>https://caliach.com/knowledge-base/index/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 07:15:34 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/index/</guid>

					<description><![CDATA[<p>Ledgers Manager Topic Contents</p>
<p>The post <a href="https://caliach.com/knowledge-base/index/">Ledgers Manager Topic Contents</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>Ledgers Manager Topic Contents</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a></p>
<p>Most topics are related directly to functional windows, menus or toolbars. Click on the topic to view details.</p>
<ul>
<li><a href="macmanager/">&#8211; Accounts Manager Menu</a></li>
<li><a href="wacglconse/">Account Consolidation &#8211; Export Subsidiary Results</a></li>
<li><a href="wacglconsi/">Account Consolidation &#8211; Import from Subsidiary</a></li>
<li><a href="wacglconsc/">Account Consolidation &#8211; Set Currency Conversions</a></li>
<li><a href="wacmanager/">Account Manager Controls Maintenance</a></li>
<li><a href="wacauditlist/">Audit Trail of Transactions</a></li>
<li><a href="wacperiodchange/">Change Transaction Period</a></li>
<li><a href="wacaudithistorytest/">G/L Account History Validation Testing</a></li>
<li><a href="wacglrepm/">G/L Custom Report Design Maintenance</a></li>
<li><a href="wacglcmaint/">General Ledger Cost Centre Maintenance</a></li>
<li><a href="wacreplayout/">General Ledger Report Structure Maintenance</a></li>
<li><a href="wacbenford/">Grubby Pages Phenomenon</a></li>
<li><a href="wacbudgdates/">Ledgers Period Calendar Maintenance</a></li>
<li><a href="https://kb.caliach.com/index.php/knowledge-base/wacstatistics/">Ledgers Transaction Analysis</a></li>
<li><a href="wacyearend/">Ledgers Year-End Processing</a></li>
<li><a href="wacmonthend/">Month-End Processing</a></li>
<li><a href="wacinitbal/">Non-balancing Transactions</a></li>
<li><a href="wacspecial/">Special Ledger Data Transfers</a></li>
<li><a href="wactraselect/">Transaction Selection</a></li>
</ul>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a></p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/index/">Ledgers Manager Topic Contents</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
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		<title>Ledgers Manager: &#8211; Accounts Manager Menu</title>
		<link>https://caliach.com/knowledge-base/macmanager/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 07:15:34 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/macmanager/</guid>

					<description><![CDATA[<p>Ledgers Manager: - Accounts Manager Menu</p>
<p>The post <a href="https://caliach.com/knowledge-base/macmanager/">Ledgers Manager: &#8211; Accounts Manager Menu</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>&#8211; Accounts Manager Menu</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; &#8211; Accounts Manager Menu</p>
<p><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/macmanager-1.jpg" width="211" height="340" alt="Accounts Manager Menu"/></p>
<p>The Ledger Manager Menu provides central controls for the accounting system and special functions that only the accounting manager should have access to.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Line</p>
</th>
<th valign="top">
<p align="left">Function</p>
</th>
<th valign="top">
<p align="left">Keys</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Control Settings</p>
</td>
<td valign="top">
<p align="left">Provides for mandatory settings and control options for the accounting system. See the <a href="wacmanager/">Account Manager Controls Maintenance</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Period Calendar</p>
</td>
<td valign="top">
<p align="left">Maintenance of the accounting calendar, a list of period-end dates. See the <a href="wacbudgdates/">Ledgers Period Calendar Maintenance</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Cost Centres</p>
</td>
<td valign="top">
<p align="left">To maintain general ledger cost centres. See the <a href="wacglcmaint/">General Ledger Cost Centre Maintenance</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Report Layouts</p>
</td>
<td valign="top">
<p align="left">To set up and change the design of the balance sheet and profit and loss account report layouts. See the <a href="wacreplayout/">General Ledger Report Structure Maintenance</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Custom Report Designs</p>
</td>
<td valign="top">
<p align="left">To maintain custom G/L report designs. See the <a href="wacglrepm/">G/L Custom Report Design Maintenance</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Audit Trail</p>
</td>
<td valign="top">
<p align="left">Provides access to account transaction history of the Ledgers system. It can be used for auditing purposes. See the <a href="wacauditlist/">Audit Trail of Transactions</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Change Transaction Period</p>
</td>
<td valign="top">
<p align="left">To carry out movements of groups of transactions from one period to another. See the <a href="wacperiodchange/">Change Transaction Period</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Subsidiary Export</p>
</td>
<td valign="top">
<p align="left">To export subsidiary business account results so they can be imported into a consolidated accounts data file. See the <a href="wacglconse/">Account Consolidation &#8211; Export Subsidiary Results</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Subsidiary Consolidation</p>
</td>
<td valign="top">
<p align="left">To import subsidiary business account results into a consolidated accounts data file and maintain account mappings. See the <a href="wacglconsc/">Account Consolidation &#8211; Set Currency Conversions</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Month Period-End</p>
</td>
<td valign="top">
<p align="left">To carry out period-end routines on individual ledgers. You will only be able to enter this function if you have passed a period-end as set in the Ledgers calendar. See the <a href="wacmonthend/">Month-End Processing</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Year Period-End</p>
</td>
<td valign="top">
<p align="left">Provides the ability to confirm to the system that the year end has occurred and reset the year-to-date values in General Ledger accounts. See the <a href="wacyearend/">Ledgers Year-End Processing</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Non-balancing Transactions</p>
</td>
<td valign="top">
<p align="left">To enter a transaction that does not have an associated contra-transaction. By selecting this function, you will have to &#8216;un-lock&#8217; the ledgers. To &#8216;lock&#8217; them, the General Ledger must balance. See the <a href="wacinitbal/">Non-balancing Transactions</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Special Data Transfers</p>
</td>
<td valign="top">
<p align="left">Provides for export and import of General Ledger structure and settings and the export of any ledger account transactions. See the <a href="wacspecial/">Special Ledger Data Transfers</a> topic.</p>
</td>
<td valign="top">
<p align="left"> </p>
</td>
</tr>
</table>
<p/>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 4 Jun 2012 04:47:00.00. Class mAcManager last modified 16 Apr 2012  05:29:48.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; &#8211; Accounts Manager Menu</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/macmanager/">Ledgers Manager: &#8211; Accounts Manager Menu</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
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		<title>Ledgers Manager: G/L Account History Validation Testing</title>
		<link>https://caliach.com/knowledge-base/wacaudithistorytest/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 07:15:34 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wacaudithistorytest/</guid>

					<description><![CDATA[<p>Ledgers Manager: G/L Account History Validation Testing</p>
<p>The post <a href="https://caliach.com/knowledge-base/wacaudithistorytest/">Ledgers Manager: G/L Account History Validation Testing</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>G/L Account History Validation Testing</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; G/L Account History Validation Testing</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wacaudithistorytest-1.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wacaudithistorytest-1.jpg" width="469" height="236" alt="G/L Account History Validation Testing"/></a></p>
<p>This window opens from the <a href="wacauditlist/">Audit Trail of Transactions</a> window.</p>
<p>Testing of accounts data integrity is performed over the selected period range for which transactions are assumed to be available in full, by default based on the current archiving policy for the G/L.</p>
<p>The <b>History Integrity Test</b> compares the G/L account history values saved at the month-end with the transaction data that was used to generate it. If something has been changed subsequent to the month-end such that the integrity is broken, an error will be logged. Such loss of integrity may be due to data corruption or deliberate manipulation using Peek and Poke. This may be by value changes or period number changes.</p>
<p>The <b>Transaction Data Test</b> scans the transactions for the selected periods and any significant foreign currency to local currency value inconsistencies. You will be prompted for a percent deviation for foreign currency transactions above which errors are reported. The default is 5%. Deviations can be legitimate but large ones tend to be errors either caused by data damage or deliberate manipulation.</p>
<p><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/warning40-1.jpg" width="24" height="24" alt="Warning"/><strong> WARNING:</strong> These tests can take some time to run on large databases, especially where a large period range is selected.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Period List</p>
</td>
<td valign="top">
<p align="left">Period list with range selected. You can select an alternative range.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Result List</p>
</td>
<td valign="top">
<p align="left">Results of the test. Right-click to print the results.</p>
</td>
</tr>
</table>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">History Integrity Test</p>
</td>
<td valign="top">
<p align="left">Click to run the test.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Transaction Data Test</p>
</td>
<td valign="top">
<p align="left">Click to run the test.</p>
</td>
</tr>
</table>
<p/>
<table border="0" cellspacing="0" cellpadding="2">
<tr valign="top" align="left">
<td width="80">See also: &#8211;</td>
<td>
<ul>
<li><a href="../accmanager/wacauditlist/">Audit Trail of Transactions</a></li>
</ul>
</td>
</tr>
</table>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 17 May 2012 05:32:00.00. Class wAcAuditHistoryTest last modified 23 Sep 2017  10:50:44.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; G/L Account History Validation Testing</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/wacaudithistorytest/">Ledgers Manager: G/L Account History Validation Testing</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Ledgers Manager: Audit Trail of Transactions</title>
		<link>https://caliach.com/knowledge-base/wacauditlist/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Fri, 22 May 2020 07:15:34 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wacauditlist/</guid>

					<description><![CDATA[<p>Ledgers Manager: Audit Trail of Transactions</p>
<p>The post <a href="https://caliach.com/knowledge-base/wacauditlist/">Ledgers Manager: Audit Trail of Transactions</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>Audit Trail of Transactions</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Audit Trail of Transactions</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wacauditlist1-1.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wacauditlist1-1.jpg" width="503" height="241" alt="Audit Trail of Transactions - Listing pane"/></a></p>
<p>This window pane provides a list of transactions on all ledgers. To populate the list you must select a range from the dropdown list and then enter the range values and click on the Build List button.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Selection range list</p>
</td>
<td valign="top">
<p align="left">Select the field that you want to select from.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">From</p>
</td>
<td valign="top">
<p align="left">Enter data that restricts the records selected. If left blank, data will be selected from the maximum and minimum extremes in the file. All selections criteria you enter will have to be met by each record processed.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">To</p>
</td>
<td valign="top">
<p align="left">Enter data that restricts the records selected. If left blank, data will be selected from the maximum and minimum extremes in the file. All selections criteria you enter will have to be met by each record processed.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Adhoc where</p>
</td>
<td valign="top">
<p align="left">The final selection in the dropdown list will open the <b>Adhoc extra where</b> combo box normally seen in data selection dialogues. In here you can either select a previously performed where clause or enter a new one. Do not start with a WHERE. For example, you may want to show all USD transactions with <b>TRACURR=&#8217;USD&#8217;</b>, or all transaction for a User Id <b>TRAINIT=&#8217;JB&#8217;</b>, or transactions of a particular amount <b>TRAGROS=96824.75</b>. All sorts of combinations are possible. See the <a href="../sql/introsql/">Client-Server SQL Introduction</a> help for a longer discussion.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Sum of selected</p>
</td>
<td valign="top">
<p align="left">Sum of selected transactions (Gross-Discount+Tax) in local currency.</p>
</td>
</tr>
</table>
<p>Lists all transactions within the range you selected. Double-click on an invoice reference to view the invoice, a contra account to review it, otherwise to load the account into the ScratchPad.</p>
<p>Every transaction in the ledgers is assigned a unique identification number. Numbers are never re-used (except for month-end balance brought forward transactions). The identification numbers are assigned chronologically.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Build List</p>
</td>
<td valign="top">
<p align="left">Use this button to build the list using the range selected.</p>
</td>
</tr>
</table>
<p>The window has 2 tab panes.</p>
<p><span class="helpTab"><a href="#tab1">Reports and Analysis</a></span> <br />
<span class="helpTab"><a href="#tab2">Error Correction</a></span> </p>
<h3><a name="tab1" id="tab1"/>Reports and Analysis</h3>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wacauditlist2-1.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wacauditlist2-1.jpg" width="449" height="244" alt="Audit Trail of Transactions - Reports and Analysis pane"/></a></p>
<p>Audit reports and other analysis tools.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Transaction List Report</p>
</td>
<td valign="top">
<p align="left">Make this selection for a normal audit report of the list obtained on the previous tap pane.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Normal Audit Transaction Report</p>
</td>
<td valign="top">
<p align="left">Make this selection for a normal audit report which will show all transactions meeting the selection range entered.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Include full details on the report</p>
</td>
<td valign="top">
<p align="left">Check this option to have the report print an extra line of transaction detail.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Selection</p>
</td>
<td valign="top">
<p align="left">Enter data that restricts the records selected. See the <a href="wactraselect/">Transaction Selection</a> subwindow for more details.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Special Contra Balance Check Report</p>
</td>
<td valign="top">
<p align="left">A special General Ledger balance-check report that identifies if errors have occurred when multiple transactions across General Ledger accounts have occurred.</p>
<p>You will first be offered a starting period serial number (not the same as a descriptor &#8211; see <a href="wacbudgdates/">Ledgers Period Calendar Maintenance</a>).  In operation it looks for all contra value transactions where the contra value does not start with a <b>G</b>, within the same period, and having a sum of local currency values that is non-zero. Other than some currency revaluation activities, all such blocks of transaction should balance, so the report generally identifies problems that have occured and may be a pointer to the source of a G/L Imbalance.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">G/L Transaction Trial Balance Report</p>
</td>
<td valign="top">
<p align="left">Provides a special account trial balance report for all G/L transactions on file that should show that all General Ledger accounts balance.</p>
</td>
</tr>
</table>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Print Report</p>
</td>
<td valign="top">
<p align="left">Will cause a report to be printed of the subject matter. You can change the Destination of the report by selecting the &#8216;Report Destination&#8217; menu command.</p>
</td>
</tr>
</table>
<h4>Analysis Tools</h4>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Benford&#8217;s Law</p>
</td>
<td valign="top">
<p align="left">Provides a Grubby Pages Phenomenon analysis of various data sets. See the <a href="wacbenford/">Grubby Pages Phenomenon</a> topic.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Account Statistics</p>
</td>
<td valign="top">
<p align="left">Provides a statistical analysis of accounting data. See the <a href="wacstatistics/">Ledgers Transaction Analysis</a> topic.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">History Integrity</p>
</td>
<td valign="top">
<p align="left">Provides an integrity test and analysis of the G/L history. See the <a href="wacaudithistorytest/">G/L Account History Validation Testing</a> topic.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Transaction Id Check</p>
</td>
<td valign="top">
<p align="left">Scans transaction data and looks for missing Id numbers. Low numbers will be missing due to archiving. High numbers may indicate record deletions. The Omnis Studio Trace Log will open and show where Id gaps are present. Thereafter you can explore using the Audit Trail List.</p>
<p><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/note40-1.jpg" width="24" height="24" alt="Note"/><strong> NOTE:</strong> Transactions in <b>PostgreSQL</b> behave subtly differently from other database engines. When a row is inserted a <b>Sequence</b> object within the database is used to provide the next <b>Record Sequence Number</b>, a bit like an auto-advancing counter. For example, the Transaction Serial Id (TRASEQ) in Ledger Transactions. PostgreSQL does not include this Sequence activity within it&#8217;s Searialisable Transaction model. As a result, in the event of an error during a transaction that has inserted rows into the database, and therefore advanced the Sequence, on <b>rollback</b> the Sequence will <b>not</b> be returned to it&#8217;s original, pre-transaction, value. The effect of this is that record sequence numbers do not always advance by 1. There can be gaps when serialisable transactions fail and are automatically rerun when contention between user activities is spotted. In the normal course of events this is unimportant. However, in Ledger Audit Trail analysis when looking for manually deleted transaction, this behaviour should be recognised as normal. Missing TRASEQ numbers is <b>NOT</b> proof of manually deleted data rows.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Future G/L Balances</p>
</td>
<td valign="top">
<p align="left">Looks at G/L transaction data from the current and for future periods and checks period balancing.</p>
</td>
</tr>
</table>
<p><a href="#top">Back to top</a></p>
<h3><a name="tab2" id="tab2"/>Error Correction</h3>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wacauditlist3-1.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wacauditlist3-1.jpg" width="445" height="214" alt="Audit Trail of Transactions - Error Correction pane"/></a></p>
<p>Enables some transaction data elements to be corrected for the transaction selected in the audit listing.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Ledger</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Ledger type (P=A/P,R=A/R,G=G/L). {TRAFILE.TRALEDG char 1}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Account code</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Account code (Payable/Receivable/General). {TRAFILE.TRAACCO char 10}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Account name</p>
</td>
<td valign="top">
<p align="left">Account description or supplier or customer company name.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Period</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Period serial number of transaction. {TRAFILE.TRAPERN number}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Contra account</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Contra account identifier code =con(TRALEDG,TRAACCO). {TRAFILE.TRACONT char 11}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Contra account name</p>
</td>
<td valign="top">
<p align="left">The name of the contra account.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Transaction number</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Record sequence number. {TRAFILE.TRASEQ sequence}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Transaction type</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Transaction type (0, 1, 2, 3, etc). {TRAFILE.TRATYPE integer shortint}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Type description</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Transaction type (0, 1, 2, 3, etc). {TRAFILE.TRATYPE integer shortint}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Date</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Date of transaction. {TRAFILE.TRADATE date date1980}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Document reference</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Document reference. {TRAFILE.TRADOCR char 15}  <strong>NOTE:</strong> Document Reference values can not be between &#8220;XX-000000&#8221; and &#8220;XX-999999&#8221; where XX is either ASS, CA, CH, CR or IN, as these are reserved for the system.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Due date</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Date payment due. {TRAFILE.TRADUED date date1980}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Comments</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Comments on transaction. {TRAFILE.TRACOMM char 30}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">User ID</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Users transaction identifier. {TRAFILE.TRAINIT char 3}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Cleared</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Cleared flag. {TRAFILE.TRACLEA boolean}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Currency</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Currency code. {TRAFILE.TRACURR char 3}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Local currency</p>
</td>
<td valign="top">
<p align="left">Company and System Settings. Standard currency symbol. {MCDFILE.MCDSTCU char 3}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Gross amount in currency</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Gross amount in currency debited (-ve credited) to account. {TRAFILE.TRAGROSF number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Gross amount</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Gross amount in local currency debited (-ve credited) to account. {TRAFILE.TRAGROS number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Discount amount in currency</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Discount amount in currency on gross to make net. {TRAFILE.TRADISCF number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Discount amount</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Discount amount in local currency on gross to make net. {TRAFILE.TRADISC number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Tax amount in currency</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Tax amount in currency on net purchases (-ve on sales). {TRAFILE.TRATAXF number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Tax amount</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Tax amount in currency on net purchases (-ve on sales). {TRAFILE.TRATAXF number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Debit or Credit (-ve) value in currency</p>
</td>
<td valign="top">
<p align="left">The net value of the transaction. Negative values are credits.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Debit or Credit (-ve) value</p>
</td>
<td valign="top">
<p align="left">The net value in local currency of the transaction. Negative values are credits.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Un-paid amount in currency</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Amount in currency due to be cleared (0.00 = fully allocated) (was TRAPAID). {TRAFILE.TRADUEF number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Un-paid amount</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Amount in local currency due to be cleared (0.00 = fully allocated). {TRAFILE.TRADUE number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Sales tax code</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Tax Id jst(TAXCODE,&#8217;3X&#8217;,TACCLAS,&#8217;1X&#8217;) in G/L tax control accounts (or blank for tax authority transfers) or Tax Regime Id jst(TAMCODE,&#8217;6X&#8217;,TACCLAS,&#8217;1X&#8217;) in A/P and A/R. {TRAFILE.TRATAXC char 7}.  (See the <a href="../system/wtaxmaint/">Tax Maintenance</a> window for details of the tax system.)</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Sales tax rate</p>
</td>
<td valign="top">
<p align="left">The tax rate that is currently applicable to the tax class.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Input turnover</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Input goods (purchases) taxable turnover. {TRAFILE.TRATAXO number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Memo set number</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Credit control memo set serial number. {TRAFILE.TRATRC number}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Output turnover</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Output goods (sales) taxable turnover. {TRAFILE.TRATAXI number 2dp}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Allocation serial number</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Allocation serial number. {TRAFILE.TRATRL number}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Special trading status</p>
</td>
<td valign="top">
<p align="left">Ledger Transactions. Trading country flag. {TRAFILE.TRATRAD boolean}</p>
</td>
</tr>
</table>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Save</p>
</td>
<td valign="top">
<p align="left">To save the changes you have made to the data file.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Revert</p>
</td>
<td valign="top">
<p align="left">To revert any changes to the previously saved version.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Delete</p>
</td>
<td valign="top">
<p align="left">Execute this button to permanently remove the currently selected record from the file. If you are permitted to delete the item, you will be asked for confirmation, otherwise an explanation will be given.</p>
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<p><a href="#top">Back to top</a></p>
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<td width="80">See also: &#8211;</td>
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<ul>
<li><a href="../accmanager/wactraselect/">Transaction Selection</a></li>
<li><a href="../accmanager/wacbenford/">Grubby Pages Phenomenon</a></li>
<li><a href="../accmanager/wacstatistics/">Ledgers Transaction Analysis</a></li>
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<p id="versionline">Compiled in Program Version 5.10. Help data last modified 8 Sep 2016 10:31:00.00. Class wAcAuditList last modified 10 Oct 2017  11:47:46.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-1.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index/">Reference Contents</a> &gt; <a href="index/">Ledgers Manager</a> &gt; Audit Trail of Transactions</p>
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<p>The post <a href="https://caliach.com/knowledge-base/wacauditlist/">Ledgers Manager: Audit Trail of Transactions</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
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