<?xml version="1.0" encoding="UTF-8"?><rss version="2.0"
	xmlns:content="http://purl.org/rss/1.0/modules/content/"
	xmlns:wfw="http://wellformedweb.org/CommentAPI/"
	xmlns:dc="http://purl.org/dc/elements/1.1/"
	xmlns:atom="http://www.w3.org/2005/Atom"
	xmlns:sy="http://purl.org/rss/1.0/modules/syndication/"
	xmlns:slash="http://purl.org/rss/1.0/modules/slash/"
	>

<channel>
	<title>Sales Order Archives - Caliach</title>
	<atom:link href="https://caliach.com/article-categories/sales-order/feed/" rel="self" type="application/rss+xml" />
	<link>https://caliach.com/article-categories/sales-order/</link>
	<description>Manufacturing Software Solutions</description>
	<lastBuildDate>Tue, 30 Jul 2024 12:18:19 +0000</lastBuildDate>
	<language>en-GB</language>
	<sy:updatePeriod>
	hourly	</sy:updatePeriod>
	<sy:updateFrequency>
	1	</sy:updateFrequency>
	<generator>https://wordpress.org/?v=7.0</generator>

<image>
	<url>https://caliach.com/wp-content/uploads/2022/11/fav-150x150.png</url>
	<title>Sales Order Archives - Caliach</title>
	<link>https://caliach.com/article-categories/sales-order/</link>
	<width>32</width>
	<height>32</height>
</image> 
	<item>
		<title>Sales Order: Order Selection          </title>
		<link>https://caliach.com/knowledge-base/wordprepsel/</link>
		
		<dc:creator><![CDATA[Iona Butler]]></dc:creator>
		<pubDate>Thu, 29 Feb 2024 15:26:10 +0000</pubDate>
				<guid isPermaLink="false">https://caliach.com/?post_type=ht_kb&#038;p=7002</guid>

					<description><![CDATA[<p>OVERVIEW&#160;&#160;&#160;&#160;&#160; This window is use to select the order for which you want to review order preparation history. File Path Process &#62; Sales Orders &#62; Review Preparation History This file path takes you to the Order Selection window. Select Order Number Enter the Order Number you wish to select. Tab to review. Leading zeros will [&#8230;]</p>
<p>The post <a href="https://caliach.com/knowledge-base/wordprepsel/">Sales Order: Order Selection          </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<h2 class="wp-block-heading">OVERVIEW&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>



<p class="wp-block-paragraph">This window is use to select the order for which you want to review order preparation history.</p>



<h2 class="wp-block-heading">File Path</h2>



<h3 class="wp-block-heading">Process &gt; Sales Orders &gt; Review Preparation History</h3>



<p class="wp-block-paragraph">This file path takes you to the Order Selection window.</p>



<figure class="wp-block-image size-full is-resized"><img fetchpriority="high" decoding="async" width="467" height="222" src="https://caliach.com/wp-content/uploads/2024/02/image-16.png" alt="" class="wp-image-7003" style="width:420px;height:auto" srcset="https://caliach.com/wp-content/uploads/2024/02/image-16.png 467w, https://caliach.com/wp-content/uploads/2024/02/image-16-300x143.png 300w, https://caliach.com/wp-content/uploads/2024/02/image-16-50x24.png 50w" sizes="(max-width: 467px) 100vw, 467px" /></figure>



<h3 class="wp-block-heading">Select Order Number</h3>



<p class="wp-block-paragraph">Enter the Order Number you wish to select. Tab to review. Leading zeros will be automatically added. Both current and completed orders can be selected but not those without reference in Stock History.</p>



<h3 class="wp-block-heading">Down and Up arrows</h3>



<p class="wp-block-paragraph">Click to find the preceding or next value of the field alongside. By repeatedly clicking you can cycle through the file. After the files last record an audible tone will sound and the first record on file will be found.</p>



<h3 class="wp-block-heading">Order Description</h3>



<p class="wp-block-paragraph">Text here will confirm the order you have selected.</p>



<h3 class="wp-block-heading">Cancel button</h3>



<p class="wp-block-paragraph">Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.</p>



<h3 class="wp-block-heading">OK button</h3>



<p class="wp-block-paragraph">The OK button updates the data you have entered or confirms the selection and/or processes the function you have called.</p>



<figure class="wp-block-table"><table><tbody><tr><td>See also</td><td><a href="../sales/wordpreplist">Order Preparation Listing</a></td></tr></tbody></table></figure>



<p class="wp-block-paragraph">Compiled in Program Version 6.00.  Help date last modified on 29 February 2024 </p>



<p class="wp-block-paragraph">Class wordprepsel (Order Selection) last modified 25 May 2022 FP: Process > Sales Order > Review Preparation History</p>
<p>The post <a href="https://caliach.com/knowledge-base/wordprepsel/">Sales Order: Order Selection          </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Sales Order: Order Preparation Listing     </title>
		<link>https://caliach.com/knowledge-base/wordpreplist/</link>
		
		<dc:creator><![CDATA[Iona Butler]]></dc:creator>
		<pubDate>Thu, 29 Feb 2024 14:36:07 +0000</pubDate>
				<guid isPermaLink="false">https://caliach.com/?post_type=ht_kb&#038;p=6999</guid>

					<description><![CDATA[<p>OVERVIEW&#160;&#160;&#160;&#160;&#160; This window is a general window for order preparation history. It is used for Sales Orders, Jobs, Purchase Orders and Work Orders. When you add ordinary parts to an Order or change quantities or delivery due dates for them, stock (inventory) history is normally recorded. System Preferences settings can be used to prevent the [&#8230;]</p>
<p>The post <a href="https://caliach.com/knowledge-base/wordpreplist/">Sales Order: Order Preparation Listing     </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<h2 class="wp-block-heading">OVERVIEW&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>



<p class="wp-block-paragraph">This window is a general window for order preparation history. It is used for Sales Orders, Jobs, Purchase Orders and Work Orders.</p>



<p class="wp-block-paragraph">When you add ordinary parts to an Order or change quantities or delivery due dates for them, stock (inventory) history is normally recorded. System Preferences settings can be used to prevent the creation of these order preparation records. Any automatically created stock history will contain a document reference that identifies it to the Order associated with it. When you Review Preparation History you gain access to a list of inventory history records associated with the selected Order. Quotations, Estimates, Request For Quotations do not have Order preparation records maintained. Nor do non-part items or Non-stock type parts.</p>



<p class="wp-block-paragraph">First, you must select the Order of interest, which may only exist in history. This is done in the <a href="https://caliach.com/wp-admin/wordprepsel">Order Selection</a> window.</p>



<p class="wp-block-paragraph"><strong>TIP:</strong> You can setup the <strong>optPOPrepDateChange</strong>, <strong>optSOPrepDateChange</strong> and <strong>optWOPrepDateChange</strong> system-level option in <a href="../prefs/wsettings#tab7">Settings Maintenance</a>. If set to 1, these options will record due date changes in PO, SO, Job and WO preparation history so that there is an audit trail of date changes. In the case of WOs, the completion date is the date recorded.</p>



<p class="wp-block-paragraph">Quantities are always in Stock UoM.</p>



<h2 class="wp-block-heading">File Path</h2>



<h3 class="wp-block-heading">Process &gt; Sales Order &gt; Review Preparation History…</h3>



<p class="wp-block-paragraph">This file path takes you to the Sales Order Preparation History Report</p>



<figure class="wp-block-image size-full is-resized"><img decoding="async" width="940" height="620" src="https://caliach.com/wp-content/uploads/2024/02/image-15.png" alt="" class="wp-image-7000" style="width:555px;height:auto" srcset="https://caliach.com/wp-content/uploads/2024/02/image-15.png 940w, https://caliach.com/wp-content/uploads/2024/02/image-15-300x198.png 300w, https://caliach.com/wp-content/uploads/2024/02/image-15-768x507.png 768w, https://caliach.com/wp-content/uploads/2024/02/image-15-50x33.png 50w" sizes="(max-width: 940px) 100vw, 940px" /></figure>



<h3 class="wp-block-heading">Order</h3>



<p class="wp-block-paragraph">Identifies the order you have selected.</p>



<h3 class="wp-block-heading">Select Another Order button</h3>



<p class="wp-block-paragraph">To build a new list for another order. This button will open the <a href="https://caliach.com/wp-admin/wordprepsel">Order Selection</a> window.</p>



<h3 class="wp-block-heading">Movement list</h3>



<p class="wp-block-paragraph">Lists all inventory movements associated with the selected Order.</p>



<h3 class="wp-block-heading">Preparation Movement Types</h3>



<p class="wp-block-paragraph">Provides an index to the Movement Types that may be included in the listing above.</p>



<h3 class="wp-block-heading">Print List button</h3>



<p class="wp-block-paragraph">To print a report of the listed movements. Right-click to change the report destination.</p>



<figure class="wp-block-table"><table><tbody><tr><td>See also:</td><td><a href="../sales/msalesorders">Sales Orders Menu</a> <a href="../jobs/mjobs">Jobs Menu</a> <a href="../purchases/mpurchorder">Purchase Orders Menu</a> <a href="../workorders/mworkorders">Work Orders Menu</a></td></tr></tbody></table></figure>



<p class="wp-block-paragraph">Compiled in Program Version 6.00.&nbsp; Help date last modified on 29 February 2024.</p>



<p class="wp-block-paragraph">Class wordpreplist (Order Preparation Listing) last modified 25 May 2022 FP: Process &gt; Sales Orders &gt; &nbsp;Review Preparation History…</p>
<p>The post <a href="https://caliach.com/knowledge-base/wordpreplist/">Sales Order: Order Preparation Listing     </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Sales Order: Customer Selection         </title>
		<link>https://caliach.com/knowledge-base/wsalescus/</link>
		
		<dc:creator><![CDATA[Iona Butler]]></dc:creator>
		<pubDate>Tue, 27 Feb 2024 15:50:32 +0000</pubDate>
				<guid isPermaLink="false">https://caliach.com/?post_type=ht_kb&#038;p=6996</guid>

					<description><![CDATA[<p>OVERVIEW&#160;&#160;&#160;&#160;&#160; This window enables you to select the customer to which the Quotation or SO will apply. You can use Keyword Search or the Customer ScratchPad. TIP: You can apply the optSOShowCusComment user option. This provides a pop-up window that will display the selected customer&#8217;s comments text. If set to 1, all customer comments are [&#8230;]</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsalescus/">Sales Order: Customer Selection         </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<h2 class="wp-block-heading">OVERVIEW&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>



<p class="wp-block-paragraph">This window enables you to select the customer to which the Quotation or SO will apply.</p>



<p class="wp-block-paragraph">You can use Keyword Search or the Customer ScratchPad.</p>



<p class="wp-block-paragraph"><strong>TIP</strong>: You can apply the <strong>optSOShowCusComment</strong> user option. This provides a pop-up window that will display the selected customer&#8217;s comments text. If set to 1, all customer comments are displayed. If set to START,END the program will search for a text contained within the START and END markers (which can be any alphanumeric strings. If only ,END is specified, all text up to the END marker is displayed, if only START is specified, all test from the START marker is displayed. Being a user-level option, multiple aide-memoires can be provided for different users or groups.</p>



<h2 class="wp-block-heading">File Path</h2>



<h3 class="wp-block-heading">Process &gt; Sales Orders &gt; New Order or Quote</h3>



<p class="wp-block-paragraph">Customer Selection window.</p>



<figure class="wp-block-image size-full"><img decoding="async" width="459" height="242" src="https://caliach.com/wp-content/uploads/2024/02/image-14.png" alt="" class="wp-image-6997" srcset="https://caliach.com/wp-content/uploads/2024/02/image-14.png 459w, https://caliach.com/wp-content/uploads/2024/02/image-14-300x158.png 300w, https://caliach.com/wp-content/uploads/2024/02/image-14-50x26.png 50w" sizes="(max-width: 459px) 100vw, 459px" /></figure>



<h3 class="wp-block-heading">Customer Code</h3>



<p class="wp-block-paragraph">Unique customer identification code.</p>



<h3 class="wp-block-heading">Down and Up arrows</h3>



<p class="wp-block-paragraph">Click to find the preceding or next value of the field alongside. By repeatedly clicking you can cycle through the file. After the files last record an audible tone will sound and the first record on file will be found.</p>



<h3 class="wp-block-heading">Customer Name</h3>



<p class="wp-block-paragraph">Customer company name.</p>



<h3 class="wp-block-heading">Stop Text</h3>



<p class="wp-block-paragraph">Comments on use and available credit.</p>



<h3 class="wp-block-heading">Cancel button</h3>



<p class="wp-block-paragraph">Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.</p>



<h3 class="wp-block-heading">OK button</h3>



<p class="wp-block-paragraph">The OK button updates the data you have entered, or confirms the selection and/or processes the function you have called.</p>



<figure class="wp-block-table"><table><tbody><tr><td>See also:</td><td><a href="../purchases/wcomment">Please Note!</a> <br><a href="../sales/wsomaint">Sales Order Maintenance</a></td></tr></tbody></table></figure>



<p class="wp-block-paragraph">Compiled in Program Version 6.00.&nbsp; Help date last modified on 27 February 2024</p>



<p class="wp-block-paragraph">Class wSalesCus (Customer Selection) last modified 25 May 2022 FP: Process &gt; Sales Orders &gt; New Order or Quote</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsalescus/">Sales Order: Customer Selection         </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Sales Order: Part Sales Information    </title>
		<link>https://caliach.com/knowledge-base/wsalesplist/</link>
		
		<dc:creator><![CDATA[Iona Butler]]></dc:creator>
		<pubDate>Tue, 27 Feb 2024 12:44:35 +0000</pubDate>
				<guid isPermaLink="false">https://caliach.com/?post_type=ht_kb&#038;p=6992</guid>

					<description><![CDATA[<p>OVERVIEW&#160;&#160;&#160;&#160;&#160; The system will build a list of the selected part and the two parts above and below it in number sequence. Full sales information is available when you select a line in the list. The list can be extended up or down by clicking on the appropriate buttons. The list can also be printed. [&#8230;]</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsalesplist/">Sales Order: Part Sales Information    </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<h2 class="wp-block-heading">OVERVIEW&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>



<p class="wp-block-paragraph">The system will build a list of the selected part and the two parts above and below it in number sequence. Full sales information is available when you select a line in the list. The list can be extended up or down by clicking on the appropriate buttons. The list can also be printed.</p>



<p class="wp-block-paragraph">The window shows any quantity pricing and applies any specific pricing that may be in a Customer-Parts records. Where such records apply an * symbol will prefix the word &#8220;Base&#8221; in the detailed pricing when selected.</p>



<h2 class="wp-block-heading">File Path</h2>



<h3 class="wp-block-heading"><a>Process &gt; Sales Orders &gt; Review Parts Sales Data…</a></h3>



<p class="wp-block-paragraph">This file path takes you to the Parts Sales Information window.</p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="940" height="519" src="https://caliach.com/wp-content/uploads/2024/02/image-13.png" alt="" class="wp-image-6993" srcset="https://caliach.com/wp-content/uploads/2024/02/image-13.png 940w, https://caliach.com/wp-content/uploads/2024/02/image-13-300x166.png 300w, https://caliach.com/wp-content/uploads/2024/02/image-13-768x424.png 768w, https://caliach.com/wp-content/uploads/2024/02/image-13-50x28.png 50w" sizes="auto, (max-width: 940px) 100vw, 940px" /></figure>



<h3 class="wp-block-heading">Parts List</h3>



<p class="wp-block-paragraph">Shows part pricing details for the selected customer. Use the buttons below to extend the list either side of the numbers currently showing.</p>



<h3 class="wp-block-heading">Detailed Pricing of Selected Part</h3>



<p class="wp-block-paragraph">This area shows a price matrix for the selected part giving up to four quantity price breaks. Each price break shows the following:</p>



<h3 class="wp-block-heading">Supply</h3>



<p class="wp-block-paragraph">The pricing regime.</p>



<h3 class="wp-block-heading">List Price</h3>



<p class="wp-block-paragraph">The list price for the selected part.</p>



<h3 class="wp-block-heading">Discount class.</h3>



<p class="wp-block-paragraph">Discount Class</p>



<h3 class="wp-block-heading">Discount Amount</h3>



<p class="wp-block-paragraph">Discount percent applicable.</p>



<h3 class="wp-block-heading">Sales Price</h3>



<p class="wp-block-paragraph">Sales price exclusive of any tax.</p>



<h3 class="wp-block-heading">Tax net</h3>



<p class="wp-block-paragraph">Tax rate applicable.</p>



<h3 class="wp-block-heading">Taxes</h3>



<p class="wp-block-paragraph">Amount of tax applicable.</p>



<h3 class="wp-block-heading">Price with Taxes</h3>



<p class="wp-block-paragraph">Sales price inclusive of tax.</p>



<h3 class="wp-block-heading">Extend List with Previous button</h3>



<p class="wp-block-paragraph">To give three more part numbers preceding the first one on the list.</p>



<h3 class="wp-block-heading">Extend List with Next button</h3>



<p class="wp-block-paragraph">To extend the list with a further three part numbers on the end of the list.</p>



<h3 class="wp-block-heading">Build New List button</h3>



<p class="wp-block-paragraph">To make a new customer and part number selection for a listing. It opens the <a href="https://caliach.com/wp-admin/wsalescuspart">Customer Part Selection</a> window.</p>



<figure class="wp-block-table"><table><tbody><tr><td>See also:</td><td><a href="../sales/wsalescuspart">Customer Part Selection</a></td></tr></tbody></table></figure>



<p class="wp-block-paragraph">Compiled in Program Version 6.00.&nbsp; Help date last modified on 27 February 2024</p>



<p class="wp-block-paragraph">Class wsalesplist (Part Sales Information) last modified 25 May 2022 FP: Process &gt; Sales Orders &gt; Review Parts Sales Data…</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsalesplist/">Sales Order: Part Sales Information    </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Sales Order: Customer Part Selection       </title>
		<link>https://caliach.com/knowledge-base/wsalescuspart/</link>
		
		<dc:creator><![CDATA[Iona Butler]]></dc:creator>
		<pubDate>Thu, 22 Feb 2024 12:42:22 +0000</pubDate>
				<guid isPermaLink="false">https://caliach.com/?post_type=ht_kb&#038;p=6989</guid>

					<description><![CDATA[<p>OVERVIEW&#160;&#160;&#160;&#160;&#160; This window enables you to select the customer, part, and currency for sales data review in the Parts Sales Information window. You can use Keyword Search and the Customer and Parts ScratchPad. File Path Process &#62; Sales Orders &#62; Review Part Sales Data This file path takes you to the Customer Part Selection window. [&#8230;]</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsalescuspart/">Sales Order: Customer Part Selection       </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<h2 class="wp-block-heading">OVERVIEW&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>



<p class="wp-block-paragraph">This window enables you to select the customer, part, and currency for sales data review in the <a href="https://caliach.com/wp-admin/wsalesplist">Parts Sales Information</a> window.</p>



<p class="wp-block-paragraph">You can use Keyword Search and the Customer and Parts ScratchPad.</p>



<h2 class="wp-block-heading">File Path</h2>



<h3 class="wp-block-heading">Process &gt; Sales Orders &gt; Review Part Sales Data</h3>



<p class="wp-block-paragraph">This file path takes you to the Customer Part Selection window.</p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="858" height="250" src="https://caliach.com/wp-content/uploads/2024/02/image-12.png" alt="" class="wp-image-6990" srcset="https://caliach.com/wp-content/uploads/2024/02/image-12.png 858w, https://caliach.com/wp-content/uploads/2024/02/image-12-300x87.png 300w, https://caliach.com/wp-content/uploads/2024/02/image-12-768x224.png 768w, https://caliach.com/wp-content/uploads/2024/02/image-12-50x15.png 50w" sizes="auto, (max-width: 858px) 100vw, 858px" /></figure>



<h3 class="wp-block-heading">Select customer</h3>



<p class="wp-block-paragraph">Enter the unique customer identification code.</p>



<h3 class="wp-block-heading">Up and down arrows</h3>



<p class="wp-block-paragraph">Finds the preceeding or next value of the field it is alongside. By repeatedly clicking you can cycle through the file. After the files first record an audible tone will sound and the last record on file will be found.</p>



<h3 class="wp-block-heading">Customer name</h3>



<p class="wp-block-paragraph">Customers company name.</p>



<h3 class="wp-block-heading">Select part number</h3>



<p class="wp-block-paragraph">Unique identifying part number.</p>



<h3 class="wp-block-heading">Part Description</h3>



<p class="wp-block-paragraph">Description for selected part number.</p>



<h3 class="wp-block-heading">Choose Currency</h3>



<p class="wp-block-paragraph">Enter currency symbol code.</p>



<h3 class="wp-block-heading">Currency description</h3>



<p class="wp-block-paragraph">Currency name and rate.</p>



<h3 class="wp-block-heading">Cancel button</h3>



<p class="wp-block-paragraph">Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.</p>



<h3 class="wp-block-heading">OK button</h3>



<p class="wp-block-paragraph">The OK button updates the data you have entered or confirms the selection and/or processes the function you have called.</p>



<figure class="wp-block-table"><table><tbody><tr><td>See also</td><td><a href="../sales/wsalesolist">Sales Order and Quotation List</a> <a href="wsalesplist">Parts Sales Information</a></td></tr></tbody></table></figure>



<p class="wp-block-paragraph">Compiled in Program Version 6.00.&nbsp; Help date last modified on 20 February 2024</p>



<p class="wp-block-paragraph">Class wsalescuspart (Customer Part Selection) last modified 25 May 2022 FP: Process &gt; Sales Orders &gt; Review Part Sales Data</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsalescuspart/">Sales Order: Customer Part Selection       </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Sales Order: Change Order Item Dates       </title>
		<link>https://caliach.com/knowledge-base/wsalesmove/</link>
		
		<dc:creator><![CDATA[Iona Butler]]></dc:creator>
		<pubDate>Tue, 20 Feb 2024 15:34:31 +0000</pubDate>
				<guid isPermaLink="false">https://caliach.com/?post_type=ht_kb&#038;p=6981</guid>

					<description><![CDATA[<p>OVERVIEW&#160;&#160;&#160;&#160;&#160; This window enables you to select the options you want for order line-item date changes. You can change Dispatch, Originally Required and Latest Expected dates using independently mechanisms, but the Dispatch Date must always be set to change. An icon in the upper right for each date will indicate which dates will change. You [&#8230;]</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsalesmove/">Sales Order: Change Order Item Dates       </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<h2 class="wp-block-heading">OVERVIEW&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>



<p class="wp-block-paragraph">This window enables you to select the options you want for order line-item date changes. You can change Dispatch, Originally Required and Latest Expected dates using independently mechanisms, but the Dispatch Date must always be set to change. An icon in the upper right for each date will indicate which dates will change.</p>



<p class="wp-block-paragraph">You can make these changes for an entire order, for a specific part in all orders or for all items on order with a specific customer or supplier using the radio buttons. Having made a choice you must select the target SO, PO, Part, Customer or Supplier by clicking on the <strong>Select</strong> button. An appropriate selection dialogue will be presented. The result will be shown below the selection radio buttons.</p>



<p class="wp-block-paragraph">You can move the line item dates by a number of days or to a specific date. If the Use Make (or Buy) calendar is checked, it will extend the delivery date by a number of working days rather than ordinary calendar days. Any date you enter will also be forced to be an active Make or Buy day.</p>



<p class="wp-block-paragraph">The results on any changes can be printed if the Print results report checkbox is checked.</p>



<h2 class="wp-block-heading">File Path</h2>



<h3 class="wp-block-heading"><a>Process &gt; Sales Orders &gt; Move Dispatch dates <strong>OR</strong> Process &gt; Purchase Orders &gt; Move Delivery Dates</a></h3>



<p class="wp-block-paragraph">This file path takes you to the Change Order item Dates window.</p>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" width="600" height="739" src="https://caliach.com/wp-content/uploads/2024/02/image-8.png" alt="" class="wp-image-6982" style="width:499px;height:auto" srcset="https://caliach.com/wp-content/uploads/2024/02/image-8.png 600w, https://caliach.com/wp-content/uploads/2024/02/image-8-244x300.png 244w, https://caliach.com/wp-content/uploads/2024/02/image-8-41x50.png 41w" sizes="auto, (max-width: 600px) 100vw, 600px" /></figure>



<h3 class="wp-block-heading">Move Selection</h3>



<h3 class="wp-block-heading">All items on a selected Order</h3>



<p class="wp-block-paragraph">If you want to change all line items on a particular Order. Clicking the Select button with this option chosen will open the Change Order Item Dates window.</p>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" width="544" height="388" src="https://caliach.com/wp-content/uploads/2024/02/image-9.png" alt="" class="wp-image-6983" style="width:420px;height:auto" srcset="https://caliach.com/wp-content/uploads/2024/02/image-9.png 544w, https://caliach.com/wp-content/uploads/2024/02/image-9-300x214.png 300w, https://caliach.com/wp-content/uploads/2024/02/image-9-50x36.png 50w" sizes="auto, (max-width: 544px) 100vw, 544px" /></figure>



<h3 class="wp-block-heading">All items for a selected Part</h3>



<p class="wp-block-paragraph">If you wish to move the line-item delivery dates for a specific Part on all orders. Clicking the Select button with this option chosen will open the Part Selection window.</p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="439" height="202" src="https://caliach.com/wp-content/uploads/2024/02/image-10.png" alt="" class="wp-image-6984" srcset="https://caliach.com/wp-content/uploads/2024/02/image-10.png 439w, https://caliach.com/wp-content/uploads/2024/02/image-10-300x138.png 300w, https://caliach.com/wp-content/uploads/2024/02/image-10-50x23.png 50w" sizes="auto, (max-width: 439px) 100vw, 439px" /></figure>



<h3 class="wp-block-heading">&nbsp;</h3>



<h3 class="wp-block-heading">All items for a selected Supplier</h3>



<p class="wp-block-paragraph">If you wish to move delivery dates on all outstanding orders for a particular Customer or Supplier. Clicking on the Select button with this option chosen will open the Supplier Selection window.</p>



<figure class="wp-block-image size-full"><img loading="lazy" decoding="async" width="486" height="292" src="https://caliach.com/wp-content/uploads/2024/02/image-11.png" alt="" class="wp-image-6985" srcset="https://caliach.com/wp-content/uploads/2024/02/image-11.png 486w, https://caliach.com/wp-content/uploads/2024/02/image-11-300x180.png 300w, https://caliach.com/wp-content/uploads/2024/02/image-11-50x30.png 50w" sizes="auto, (max-width: 486px) 100vw, 486px" /></figure>



<h3 class="wp-block-heading">Select button</h3>



<p class="wp-block-paragraph">To select an Order, Part or Customer or Supplier.</p>



<h3 class="wp-block-heading">Selection Description</h3>



<p class="wp-block-paragraph">Indicates the Order, Part or Customer or Supplier that is selected for the move.</p>



<h3 class="wp-block-heading">Move Options</h3>



<h3 class="wp-block-heading">Move by Days</h3>



<p class="wp-block-paragraph">To move dispatch or delivery dates by a set number of days forward.</p>



<h3 class="wp-block-heading">Number box</h3>



<p class="wp-block-paragraph">Enter the number of days you wish to move dispatch or delivery dates forward by.</p>



<h3 class="wp-block-heading">Use Buy Calendar</h3>



<p class="wp-block-paragraph">If the advance in days should only be for the Buy calendar days.</p>



<h3 class="wp-block-heading">Selected icon</h3>



<p class="wp-block-paragraph">Indicates whether this date will be changed.</p>



<h3 class="wp-block-heading">Move to date</h3>



<p class="wp-block-paragraph">To move dispatch or delivery dates to a specified date.</p>



<h3 class="wp-block-heading">Date field</h3>



<p class="wp-block-paragraph">Enter the date you wish to move the line item dispatch or delivery to.</p>



<h3 class="wp-block-heading">Originally Required Move Options</h3>



<p class="wp-block-paragraph">This field has the same options as the Move options.</p>



<h3 class="wp-block-heading">Latest Expected Move Options</h3>



<p class="wp-block-paragraph">This field has the same options as the Move options.</p>



<h3 class="wp-block-heading">Print Results Report tick box</h3>



<p class="wp-block-paragraph">If you wish to print a report of all changes made.</p>



<h3 class="wp-block-heading">Cancel button</h3>



<p class="wp-block-paragraph">Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.</p>



<h3 class="wp-block-heading">Move Dates button</h3>



<p class="wp-block-paragraph">This button updates the data you have entered or confirms the selection and/or processes the function you have called.</p>



<figure class="wp-block-table"><table><tbody><tr><td>See also:</td><td><a href="../sales/msalesorders">Sales Orders Menu</a><br><a href="../purchases/mpurchorder">Purchase Orders Menu</a></td></tr></tbody></table></figure>



<p class="wp-block-paragraph">Compiled in Program Version 6.00.&nbsp; Help date last modified on 20 February 2024</p>



<p class="wp-block-paragraph">Class wsalesmove (Change Order Item Dates) last modified 25 May 2022 FP: Process &gt; Sales Orders &gt; Move Dispatch dates <strong>OR</strong> Process &gt; Purchase Orders &gt; Move Delivery Dates</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsalesmove/">Sales Order: Change Order Item Dates       </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Sales Order: Sales Order Menu                                 </title>
		<link>https://caliach.com/knowledge-base/msalesorders/</link>
		
		<dc:creator><![CDATA[Iona Butler]]></dc:creator>
		<pubDate>Thu, 21 Dec 2023 16:01:13 +0000</pubDate>
				<guid isPermaLink="false">https://caliach.com/?post_type=ht_kb&#038;p=6941</guid>

					<description><![CDATA[<p>OVERVIEW&#160;&#160;&#160;&#160;&#160; The Sales Orders menu provides functions for review and maintenance of Quotations and Sales Orders to customers. See Introduction to Sales Orders below. File Path Process &#62; Sales Order This file path takes you to the Sales Order menu. Select Order or Quote To select an existing quotation or Sales Order and show the [&#8230;]</p>
<p>The post <a href="https://caliach.com/knowledge-base/msalesorders/">Sales Order: Sales Order Menu                                 </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<h2 class="wp-block-heading">OVERVIEW&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>



<p class="wp-block-paragraph">The Sales Orders menu provides functions for review and maintenance of Quotations and Sales Orders to customers. See Introduction to Sales Orders below.</p>



<h2 class="wp-block-heading">File Path</h2>



<h3 class="wp-block-heading">Process &gt; Sales Order</h3>



<p class="wp-block-paragraph">This file path takes you to the Sales Order menu.</p>



<figure class="wp-block-image size-full is-resized"><img loading="lazy" decoding="async" width="506" height="695" src="https://caliach.com/wp-content/uploads/2023/12/image-10.png" alt="" class="wp-image-6942" style="width:466px;height:auto" srcset="https://caliach.com/wp-content/uploads/2023/12/image-10.png 506w, https://caliach.com/wp-content/uploads/2023/12/image-10-218x300.png 218w, https://caliach.com/wp-content/uploads/2023/12/image-10-36x50.png 36w" sizes="auto, (max-width: 506px) 100vw, 506px" /></figure>



<h3 class="wp-block-heading">Select Order or Quote</h3>



<p class="wp-block-paragraph">To select an existing quotation or Sales Order and show the header information. This function opens the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window. You are prompted for a SO or Quotation with the <a href="https://caliach.com/wp-admin/wsalesorderno">Select Sales Order</a> dialog.</p>



<h3 class="wp-block-heading">New Order or Quote</h3>



<p class="wp-block-paragraph">To create a new Quotation or Sales Order. You will be required to select a customer and the new Sales Order will be automatically given the next serial number. This function opens the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window. You are prompted for a Customer with the <a href="https://caliach.com/wp-admin/wsalescus">Customer Selection</a> dialog.</p>



<p class="wp-block-paragraph">&nbsp;<strong>TIP</strong>: You can apply the<strong> optSOShowCusComment</strong> user option. This provides a pop-up window that will display the selected customer&#8217;s comments text. If set to 1, all customer comments are displayed. If set to START,END the program will search for a text contained within the START and END markers (which can be any alphanumeric strings. If only ,END is specified, all text up to the END marker is displayed, if only START is specified, all test from the START marker is displayed. Being a user-level option, multiple aide-memoires can be provided for different users or groups.</p>



<h3 class="wp-block-heading">Change Order or Quote</h3>



<p class="wp-block-paragraph">To amend a Quotation or Sales Order details. This function operates on the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window.</p>



<h3 class="wp-block-heading">&nbsp;Duplicate Order or Quote</h3>



<p class="wp-block-paragraph">To duplicate an order or quotation. An order can be duplicated from history. To amend a Quotation or Sales Order details. This function operates on the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window and offers you a number of options with the <a href="https://caliach.com/wp-admin/wsoduplicate">Sales Order Duplication</a> window.</p>



<h3 class="wp-block-heading">&nbsp;Convert Quote into Order</h3>



<p class="wp-block-paragraph">To convert a Quotation into a Sales Order. This process is NOT reversible. This function operates on the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window.</p>



<h3 class="wp-block-heading">&nbsp;Create CBD Invoice</h3>



<p class="wp-block-paragraph">To create a Cash-Before-Delivery Invoice for a particular Sales Order. Creating such an Invoice prevents dispatch of the goods through the system until the customer has cleared credit against the Invoice prepared. This function operates on the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window.</p>



<h3 class="wp-block-heading">&nbsp;Create Supply Orders from Orders</h3>



<p class="wp-block-paragraph">To create one-for-one Purchase or Work Orders directly from a Sales Order line items of purchased or manufactured parts. This is only appropriate in Buy/Make-To-Order situations. This function operates on the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window and will open the <a href="https://caliach.com/mrp/wmrppolist">MRP Purchase Order Recommendations</a> and/or <a href="https://caliach.com/mrp/wmrpwolist">MRP Work Order Recommendations</a> window and gives them the title of Create Purchase/Work Orders from Sales Order.</p>



<p class="wp-block-paragraph">&nbsp;<strong>NOTE:</strong> For Make Parts, parts are populated from the Sales Order selected when they are of type M, or A when the part has a BoM. The WO Reference is constructed as SO-123456-999-CUS999 where 123456 is the SO number, 999 is the SO line number and CUS999 is the customer code. This code is checked against current work orders and the SO line item is ignored if the code already exists. Any other parts that are not type N (non-stock) are checked similarly for a Purchase Order Reference of SO-123456-999 (no customer code).</p>



<p class="wp-block-paragraph">&nbsp;<strong>NOTE:</strong> Kit items are blown through to their components and each of these is tested for applicability as PO&#8217;s or WO&#8217;s and included if appropriate.</p>



<p class="wp-block-paragraph"><strong>NOTE:</strong> The system options <strong>optPOFromSOInheritMrp </strong>and<strong> optWOFromSOInheritMrp</strong>, if set to 1, will cause the SO line item Ignore for MRP flag to be copied to the resulting P/WO. This option helps users that typically use the Ignore for MRP flag to treat some products as outside normal MRP scheduling. With the options set both the demand and supply (but not dependant demand) will be invisible to MRP scheduling.</p>



<h3 class="wp-block-heading">&nbsp;Move Dispatch Dates</h3>



<p class="wp-block-paragraph">To mass-change delivery dates on a variety of Sales Order items. This function operates on the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window and will open the <a href="https://caliach.com/wp-admin/wsalesmove">Change Order Item Dates</a> window.</p>



<h3 class="wp-block-heading">&nbsp;Delete Order or Quote</h3>



<p class="wp-block-paragraph">To delete all outstanding undelivered items of a Sales Order or to delete entirely a Quotation. This function operates on the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window.</p>



<p class="wp-block-paragraph">&nbsp;<strong>TIP:</strong> You can also mass-delete documents from the listing window. From the document selection dialog, click on the <strong>Show Listing</strong> button with an appropriate selection, then select the documents you want to delete in the list and right-click on the list to <strong>Delete Selected Documents</strong>. This function can save a great deal of time when cleaning house.</p>



<h3 class="wp-block-heading">&nbsp;Configure Quote or Sales Order</h3>



<p class="wp-block-paragraph">To create a Quotation, Sales Order, Estimate or Job using the Configurator. This function opens the <a href="https://caliach.com/wp-admin/wsoconfigwizard">Sales Document Configurator</a> window.</p>



<h3 class="wp-block-heading">&nbsp;Review Sales Order or Quote</h3>



<p class="wp-block-paragraph">Opens the SO details window and selection dialog. Provides full details review. This function opens the <a href="https://caliach.com/wp-admin/wsoshow">Sales Order or Quotation Details</a> window.</p>



<h3 class="wp-block-heading">Review Preparation History</h3>



<p class="wp-block-paragraph">To review the inventory history relating to a specific Sales Order. This function opens the <a href="https://caliach.com/wp-admin/wordpreplist">Order Preparation Listing</a> window.</p>



<h3 class="wp-block-heading">&nbsp;Review Parts Sales Data</h3>



<p class="wp-block-paragraph">To review sales data for parts. Sales pricing information is specific to a customer&#8217;s discount rates. This function opens the <a href="https://caliach.com/wp-admin/wsalesplist">Parts Sales Information</a> window.</p>



<h3 class="wp-block-heading">&nbsp;Review Parts Available to Sell</h3>



<p class="wp-block-paragraph">To review a specific part&#8217;s forecast inventory profile. The list will provide available-to-promise figures. This function opens the <a href="https://caliach.com/wp-admin/wsalesplan">Part Available-to-Sell Listing</a> window.</p>



<h3 class="wp-block-heading">&nbsp;Review Stock Availability for Demand</h3>



<p class="wp-block-paragraph">Enables you to analyse additional demand or existing orders for stock availability multi-level and identify any shortages. This function opens the <a href="https://caliach.com/wp-admin/wsodemandanalyse">Stock Availability Analysis for Demand</a> window.</p>



<p class="wp-block-paragraph">&nbsp;If operated on the context menu (right-click) on the <a href="https://caliach.com/wp-admin/wsomaint">Sales Order Maintenance</a> window, the load list will be pre-loaded with the SO; either a new un-saved SO or Quotation or one that has been saved.</p>



<h3 class="wp-block-heading">&nbsp;Print Order or Quote</h3>



<p class="wp-block-paragraph">To print a Quotation or Sales Order Acknowledgement. The system records the successful printing on the SO header. You are prompted for a SO or Quotation with the <a href="https://caliach.com/wp-admin/wsalesorderno">Select Sales Order</a> dialog.</p>



<p class="wp-block-paragraph">&nbsp;<strong>CUSTOM CAPABILITY:</strong> For a method of printing multiple documents without page breaks between them see <strong>Print Picking Lists</strong> on the <a href="https://caliach.com/dispatch/mdispatch">Process &#8212; Dispatch</a> menu.</p>



<h3 class="wp-block-heading">&nbsp;Print Reports</h3>



<p class="wp-block-paragraph">To obtain reports of currently undelivered Sales Order items. This function opens the <a href="https://caliach.com/wp-admin/wsolprint">Sales Order and Quotation Reports</a> window with the <a href="https://caliach.com/wp-admin/wsolselect">Sales Order Item Selection</a> subwindow..</p>



<h2 class="wp-block-heading">Introduction to Sales Orders</h2>



<p class="wp-block-paragraph">Sales to customers are processed in the following order: A Quotation is prepared and printed and can later be confirmed as a Sales Order. Alternatively, a Sales Order is entered directly. A Sales Order Acknowledgement can be printed. A Sales Order can contain any number of both part-numbered and non-part-numbered items. The status of stock and Sales Order Items can be reviewed in different ways. A Picking List can be prepared for dispatch packing. The complete or part dispatch is confirmed with the printing of a dispatch note. On dispatch a Sales Invoice and Sales History records are produced. The Invoice can then be printed and customer payments logged. This cycle is provided to give control of all stages of the Sales process: Quotation, Order, Dispatch, Invoicing and Payment.</p>



<p class="wp-block-paragraph">The system uses the following files of data:</p>



<figure class="wp-block-table"><table><tbody><tr><td><strong>File</strong></td><td><strong>Reason</strong></td></tr><tr><td>Customers</td><td>A Quotation or Sales Order is specific to a Customer whose details are integrated into the SO document. The Customer record contains a value of current On-order value which is automatically maintained. See Customers topic for more details.</td></tr><tr><td>Countries</td><td>A Customer is always associated with a country. The Country can determine the treatment of Sales Tax and the recording of Trade Statistics. See <a href="https://caliach.com/system/wconedit">Countries</a> topic for more details.</td></tr><tr><td>Currencies</td><td>Sales Orders can be in any foreign currency defined in the Currency file. The exchange rate of the foreign currency is applied to the order at the time of its creation. See <a href="https://caliach.com/gl/waccurrency">Currencies</a> topic for more details.</td></tr><tr><td>Parts</td><td>SO line items for parts are related to the Parts Master record for the ordered part. The Due to open SOs field in the parts record is automatically adjusted to reflect the quantity of the part due to Sales Orders and yet not dispatched. See <a href="../parts/index">Parts</a> topic for more details.</td></tr><tr><td>Product Serial No.</td><td>SO line items may be associated with Product Serial Number records in advance of the dispatch and also after the dispatch by association with Sales History records. See <a href="../serialno/index">Product Serial Numbering</a> topic for more details.</td></tr><tr><td>Sales Order headers</td><td>One SO Header record must exist for each Quotation or Order. Each record contains information about the order as a whole.</td></tr><tr><td>Sales Order Line Items</td><td>The details of each ordered item is recorded in this file. SOs can contain part line items and non-part items.</td></tr><tr><td>Invoices</td><td>When a dispatch takes place, an Invoice is created. The Invoice file stores the header details associated with the invoice. Sales History forms the line items of the invoice. See <a href="../ar/index">Accounts Receivable</a> topic for more details.</td></tr><tr><td>Sales History</td><td>At the time a SO item is dispatched it is recorded as a history record. When a SO line item is completed, it will be removed from the Line-Item file. When all Line Items have been received the SO Header is removed from the file. Returns can be made from customers, and if required the order can be re-created to maintain the returned items on backorder. Sales History is used as the line items for Invoices and can be used to prepare trade statistics.</td></tr></tbody></table></figure>



<h2 class="wp-block-heading">Sales Order Processing</h2>



<h3 class="wp-block-heading">SALES TO A CUSTOMER with Cash-Before-Delivery</h3>



<figure class="wp-block-table"><table><tbody><tr><td><strong>Activity</strong></td><td><strong>Details</strong></td></tr><tr><td>Customer makes inquiry</td><td>Optionally you can prepare a Quotation of sale for the customer. A Quotation receives a SO number and is in effect a SO without stock allocated to it. Quotations can be used as demand for MRP forecasting.</td></tr><tr><td>Customer confirms an order for goods</td><td>Once a customer has confirmed the purchase of goods from you, a Sales Order must be prepared. If a Quotation was previously prepared, all that is needed is to convert it to a SO. You can then send the customer a SO Acknowledgement.</td></tr><tr><td>Issue a CBD Invoice from SO</td><td>A Cash-Before-Delivery Invoice is always for the entirety of a Sales Order. Dispatch can not be confirmed unless the Customer Account has sufficient unallocated credit to cover the value of items to be dispatched.</td></tr><tr><td>Make the goods if not in stock</td><td>If items on the SO are not available from stock, MRP will plan for their manufacture on time. A review of dispatch potential will identify those items in stock that are free to be shipped. A Picking List can be used to collect the items from the stores.</td></tr><tr><td>Customer pays cash to cover dispatch</td><td>The payment must be sufficient to cover the taxed value of goods to be dispatched. Balance items will revert to a standard Sales Order.</td></tr><tr><td>Draw goods from stock and ship to customer</td><td>When you are sure the items have been collected ready for shipping, confirm the dispatch. This process can print a Dispatch Note and will automatically generate an Invoice and, if you have Ledgers, post all account transactions.</td></tr><tr><td>Send customer full tax Invoice</td><td>If you have Ledgers, there are provisions to amend and add to Invoices. If you do not have ledgers you can keep track of Invoice payments but not in a ledger account form. The Invoice number is the same as the Dispatch Note and CBD Invoice.</td></tr><tr><td>Customer returns some goods</td><td>Goods returned from customers automatically generates a Credit Note which is treated as an Invoice with a negative value. With the Ledger option, you can create Credit Notes for reasons other than returned goods.</td></tr></tbody></table></figure>



<h3 class="wp-block-heading">SALES TO A CUSTOMER with account credit</h3>



<figure class="wp-block-table"><table><tbody><tr><td><strong>Activity</strong></td><td><strong>Details</strong></td></tr><tr><td>Customer makes inquiry</td><td>Optionally you can prepare a Quotation of sale for the customer. A Quotation receives a SO number and is in effect a SO without stock allocated to it. Quotations can be used as demand in MRP forecasting.</td></tr><tr><td>Customer confirms an order for goods</td><td>Once a customer has confirmed the purchase of goods from you, a Sales Order must be prepared. If a Quotation was previously prepared, all that is needed is to convert it to a SO. You can then send the customer a SO Acknowledgement.</td></tr><tr><td>Make the goods if not in stock</td><td>If items on the SO are not available from stock, MRP will plan for their manufacture on time. A review of dispatch potential will identify those items in stock that are free to be shipped. A Picking List can be used to collect the items from the stores.</td></tr><tr><td>Draw goods from stock and ship to customer</td><td>When you are sure the items have been collected ready for shipping, confirm the dispatch. This process can print a Dispatch Note and will automatically generate an Invoice and, if you have Ledgers, post all account transactions.</td></tr><tr><td>Send customer Invoice</td><td>If you have Ledgers, there are provisions to amend and add to Invoices. If you do not have ledgers you can keep track of Invoice payments but not in a ledger account form. The Invoice number is the same as the Dispatch Note.</td></tr><tr><td>Customer returns some goods</td><td>Goods returned from customers automatically generates a Credit Note which is treated as an Invoice with a negative value. With the Ledger option, you can create Credit Notes for reasons other than returned goods.</td></tr><tr><td>Follow-up for payment if overdue</td><td>With the Ledgers option, you can track customer account status in the A/R section. You may routinely prepare statements or send them to customers when their payment is overdue. Without Ledgers you may track Invoices individually.</td></tr><tr><td>Customer pays up on account</td><td>When payment is received, you must post the receipt which will automatically mark the invoices as paid. If you have the Ledgers option, this can be one process, otherwise each invoice must be treated individually.</td></tr></tbody></table></figure>



<figure class="wp-block-table"><table><tbody><tr><td>See also:</td><td><a href="../sales/wsomaint">Sales Order Maintenance</a></td></tr></tbody></table></figure>



<p class="wp-block-paragraph">Compiled in Program Version 6.00.&nbsp; Help date last modified on 21 December 2023.</p>



<p class="wp-block-paragraph">Class msalesorders (Sales Orders Menu) last modified 25 May 2022 FP: Process &gt; Sales Orders</p>



<p class="wp-block-paragraph"></p>
<p>The post <a href="https://caliach.com/knowledge-base/msalesorders/">Sales Order: Sales Order Menu                                 </a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Sales Order: Sales Order Maintenance</title>
		<link>https://caliach.com/knowledge-base/wsomaint-2/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Wed, 22 Jun 2022 15:05:17 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/?post_type=ht_kb&#038;p=4389</guid>

					<description><![CDATA[<p>OVERVIEW The Sales Order Maintenance window is where the information for each order is entered or amended. File Path Process &#62; Sales Orders &#62; Select Order or Quote This file path takes you to the Sales Order Maintenance window. This window has 4 tabs. Customer and Terms tab Number Sales order number (user’s not customer’s). [&#8230;]</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsomaint-2/">Sales Order: Sales Order Maintenance</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<h1 class="wp-block-heading"> </h1>



<h2 class="wp-block-heading">OVERVIEW</h2>



<p class="wp-block-paragraph">The Sales Order Maintenance window is where the information for each order is entered or amended. </p>



<h2 class="wp-block-heading">File Path</h2>



<h3 class="wp-block-heading">Process &gt; Sales Orders &gt; Select Order or Quote</h3>



<p class="wp-block-paragraph">This file path takes you to the Sales Order Maintenance window. This window has 4 tabs. </p>



<h2 class="wp-block-heading">Customer and Terms tab</h2>



<figure class="wp-block-image"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/2_graphical-user-interface-text-application-email-1.png" alt="Graphical user interface, text, application, email

Description automatically generated" class="wp-image-4390"/></figure>



<h3 class="wp-block-heading">Number</h3>



<p class="wp-block-paragraph">Sales order number (user’s not customer’s). {SOHFILE.SOHSONO char 6} Sales Order Numbers are automatically generated from the Manager Serial Number Log. Quotations are simply un-confirmed Sales Orders and therefore use the same number system.</p>



<h3 class="wp-block-heading">Attach icon</h3>



<p class="wp-block-paragraph">Holding down the shift key and clicking on this icon will open the Confirmed Linked File window which allows you to attach documents to the Sales Order. </p>



<h3 class="wp-block-heading">Customer Code</h3>



<p class="wp-block-paragraph">Customer code. {SOHFILE.SOHCUSC char 6} </p>



<p class="wp-block-paragraph">This is the unique alpha-numerical 6 character code that identifies the customer. </p>



<p class="wp-block-paragraph">You can apply the&nbsp;<strong>optSOShowCusComment</strong>&nbsp;user&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>. This provides a pop-up window that will display the selected customer’s comments text when new documents are created. If set to 1, all customer comments are displayed. If set to START,END the program will search for a text contained within the START and END markers (which can be any alphanumeric strings. If only ,END is specified, all text up to the END marker is displayed, if only START is specified, all test from the START marker is displayed. Being a user-level option, multiple aide-memoires can be provided for different users or groups. </p>



<h3 class="wp-block-heading">Customer Name</h3>



<p class="wp-block-paragraph">Customer company name. {CUSFILE.CUSCNAM char 40} </p>



<h3 class="wp-block-heading">Confirmed as Sales Order tick box</h3>



<p class="wp-block-paragraph">Order released flag. {SOHFILE.SOHRELF Boolean </p>



<p class="wp-block-paragraph">This flag field determines whether the Sales Order is confirmed (checked) or remains a Quotation (un-checked). Once released it cannot be returned to a Quotation if any dispatch has taken place. </p>



<h3 class="wp-block-heading">Customer reference</h3>



<p class="wp-block-paragraph">Sales Order Header. Customer order reference. {SOHFILE.SOHCREF char 20} </p>



<p class="wp-block-paragraph"><strong>TIP:</strong>&nbsp;The&nbsp;<strong>optSOCrefCheck </strong>&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>&nbsp;can be applied. If set to 1, a check is made for SOs and Jobs that the customer reference is unique for that customer in current open documents. If not, a warning is given. If set to 2, dispatched sales history is also tested.
</p>



<h3 class="wp-block-heading">Dispatch order complete</h3>



<p class="wp-block-paragraph">Dispatch Complete Order only flag. {SOHFILE.SOHBOND boolean} </p>



<p class="wp-block-paragraph">This checkbox option controls whether the Sales Order can be dispatched to the customer in multiple dispatches, with multiple Invoices. If checked, the Sales Order can only be dispatched if all items in full are dispatched in one go. However, in this circumstance items can still be Bonded, i.e. removed from physical stock and kept aside in bond until dispatch to the customer of all items is possible. </p>



<h3 class="wp-block-heading">Additional reference</h3>



<p class="wp-block-paragraph">Additional user order entry reference. </p>



<h3 class="wp-block-heading">Mkt. project code</h3>



<p class="wp-block-paragraph">Marketing project code, default from CUSMKTP (IDXID = con(‘0’,SOHMKTP)). {SOHFILE.SOHMKTP char 4 Idx} See the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/market/wmarketmaint#tab1">Marketing Data Maintenance</a>&nbsp;window help for more details of Marketing Project codes and their use. </p>



<h3 class="wp-block-heading">Mkt. project Description</h3>



<p class="wp-block-paragraph">Index Code, Scrap Reason, QA Test, or Incoterm description. </p>



<h3 class="wp-block-heading">Show button</h3>



<p class="wp-block-paragraph">This lists the available marketing codes set up in File &gt; System Manager &gt; Index Codes. Double click on a listed code to enter that value. </p>



<h3 class="wp-block-heading">No invoice on dispatch</h3>



<p class="wp-block-paragraph">
  No invoice on dispatch. {SOHFILE.SOHNINV boolean}
</p>



<p class="wp-block-paragraph">If this check box is checked no Invoice, as such, will be created at the time of Dispatch confirmation. A Dispatch Note will be created and all invoice line-item records (sales history) will be created. However, for the dispatch transaction to be Invoiced an action must be undertaken under the Process — Dispatch — View Un-invoiced Dispatches menu item. A customer can be set to Default No Invoice on Dispatch. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-success"> <strong>TIP:</strong>&nbsp;This feature is particularly useful when you have contract arrangements for monthly invoicing for a customer.  </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"> <strong>TIP:</strong>&nbsp;There is a system-level option&nbsp;<strong>optSODisableSohninv</strong>&nbsp;that will disable the No Invoice on Dispatch checkbox on Sales Order Maintenance. This will NOT prevent it being inherited from the customer’s default, this option in-effect enforces it.  </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"> <strong>TIP:</strong>&nbsp;This feature is also useful if you want to dispatch goods before an accounting period end and invoice them in the following accounting period. In this case care must be taken not to infringe accounting rules and legislation, as no accounting record is made of the dispatch when stocks are reduced. The dispatch is, in effect, in accounting limbo. However, valuation reporting of un-invoiced dispatches is provided.  </p>



<h3 class="wp-block-heading">Quotation date</h3>



<p class="wp-block-paragraph">Date of quotation. {SOHFILE.SOHDAQO date date1980} </p>



<p class="wp-block-paragraph">This is normally the date you create the Quotation. However, you can freely change the date while the document remains a quotation. </p>



<h3 class="wp-block-heading">Quotation validity</h3>



<p class="wp-block-paragraph">Quotation validity date. {SOHFILE.SOHQVAD date date1980} </p>



<p class="wp-block-paragraph">This is normally the calculated from the quotation date plus the default quotation validity days entered in the Company Details. However, after modification of the quotation date you can freely change the validity date while the document remains a Quotation. This date value appears on quotation documents but is most useful in a Workgroup Check.</p>



<h3 class="wp-block-heading">Order date</h3>



<p class="wp-block-paragraph">Date order entered into the system. {SOHFILE.SOHDATE date date1980} </p>



<p class="wp-block-paragraph">This is the date automatically recorded by the system when a Quotation is confirmed as a Sales Order.</p>



<h3 class="wp-block-heading">Payment days</h3>



<p class="wp-block-paragraph">Payment-due days (normal calendar). {SOHFILE.SOHPDAY number 0dpShortnum} </p>



<p class="wp-block-paragraph">The normal calendar days the customer is given to pay the invoice for a dispatch. The default payment days are those for the customer, or if the customer field is zero, the days in the System Manager Company Details are applied. However, the value can be edited to provide for unique terms for a specific order. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert"><strong>NOTE:</strong>&nbsp;You can enter a negative payment day. This has special significance. If you set it to -1 the system will force the due date on an invoice to be the same as the invoice date itself. If you set it less than -1, say to -NN, the payment date will be set to NN-1 days from the invoice date. These rules operate in days only and are regardless of the default payment policy (from Invoice, Month-End or Period-End) or Days/Months set in the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/system/wmcdedit">Company Details Maintenance</a>&nbsp;window. This allows you to override the normal system’s operation of payment dates for special customer payment term conditions. For instance, it may be that your normal terms of business are ‘One Month from End of Month’ but for some special customers you want payment on invoice and others a number of days from invoice.</p>



<h3 class="wp-block-heading">Quick pay %</h3>



<p class="wp-block-paragraph">Quick-payment discount %. {SOHFILE.SOHQPDI number 2dpShortnum}, </p>



<p class="wp-block-paragraph">This is a special discount that applies to any dispatch but only if the customer pays against the invoice in advance of the date of dispatch plus the payment days. The default discount is that set for the customer however, the value can be edited to provide for unique terms for a specific order.</p>



<h3 class="wp-block-heading">Quick-pay days</h3>



<p class="wp-block-paragraph">Quick-payment days (or months) which will be used to generate invoice quick-payment date. {SOHFILE.SOHQPDA number 0dpShortnum} </p>



<h3 class="wp-block-heading">Currency </h3>



<p class="wp-block-paragraph">Currency code. {SOHFILE.SOHCUR char 3} </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-danger"><strong>WARNING:</strong>&nbsp;Mixed currencies on accounts which do not have the local currency as their default currency is NOT recommended. Future reviews and statements can only be normalised to the default foreign currency values with reference to the current exchange rate rather than that which applied at the time of the transaction. If multi-currency transactions are expected the default currency for the account should be the local currency. You can force the currency to the default currency of the customer using the&nbsp;<strong>optAcNoMixedCur</strong>&nbsp;system&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>. This will disable the edit of the currency for customers with foreign default currencies.</p>



<h3 class="wp-block-heading">Exchange Rate</h3>



<p class="wp-block-paragraph">Currency rate at the time of creation of order. {SOHFILE.SOHRATE number float} </p>



<p class="wp-block-paragraph">The currency exchange rate is applied to the Sales Order at the time of creation or the currency change. If the exchange rate subsequently changes, any Sales Orders only reflect this after a currency re-valuation operation. Subsequent invoicing and history after dispatches retain the SO’s exchange rate. For local currency orders the exchange rate is 1.000000.</p>



<h3 class="wp-block-heading">Prepayment</h3>



<p class="wp-block-paragraph">Sales Order Prepayment. {SOHFILE.SOHPREP number 2dp} </p>



<h3 class="wp-block-heading">Credit available</h3>



<p class="wp-block-paragraph">Indicates the total credit available to this customer at the current time. Calculated from the credit limit and the customer’s current account balance. </p>



<h3 class="wp-block-heading">On order value</h3>



<p class="wp-block-paragraph">Current on-order value (exclusive of tax) in local currency. {CUSFILE.CUSORDV number 2dp} </p>



<h3 class="wp-block-heading">Payment Terms</h3>



<p class="wp-block-paragraph">Payment terms to customer on this order. {SOHFILE.SOHTERM char 1000} </p>



<p class="wp-block-paragraph">The default payment terms are those for the customer or, if the customer field is blank, the terms in the System Manager Company Details are applied. However, the text can be edited to provide for unique terms for a specific order.</p>



<h3 class="wp-block-heading">Special header text</h3>



<p class="wp-block-paragraph">Special trailing text. {SOHFILE.SOHTRTX char 32000} </p>



<p class="wp-block-paragraph">This can be used for special instructions, for example. When the order is printed, any customer texts are printed along with this text. </p>



<h2 class="wp-block-heading">Addresses tab</h2>



<figure class="wp-block-image"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/2_graphical-user-interface-text-application-descr-2.png" alt="Graphical user interface, text, application

Description automatically generated" class="wp-image-4391"/></figure>



<h3 class="wp-block-heading">Invoice Address</h3>



<p class="wp-block-paragraph">Shows the selected Invoice Address. Use the button to change to an alternative Invoice Address. </p>



<p class="wp-block-paragraph">Right-click on this field to obtain print functions for the currently selected address and contact (default for customer, if individual address): </p>



<figure class="wp-block-image"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/1_graphical-user-interface-table-description-autom-2.png" alt="Graphical user interface, table

Description automatically generated" class="wp-image-4392"/></figure>



<p class="wp-block-paragraph">Print Standard Letter opens the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/market/wmarketletterprint">Standard Letter Selection</a>&nbsp;window and Print 4×4 Label opens the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/market/wmarketlabelpos">4 by 4 Label Position</a>&nbsp;window. </p>



<h3 class="wp-block-heading">Link Icon</h3>



<p class="wp-block-paragraph">Click to view any linked external files or hold the shift key down and click to create a new file link for the record. </p>



<h3 class="wp-block-heading">Delivery Address</h3>



<p class="wp-block-paragraph">Shows the selected Delivery Address. Use the button to change to an alternative Delivery Address. The print functions ad likewise available from the context menu. </p>



<h3 class="wp-block-heading">Default</h3>



<p class="wp-block-paragraph">Select these options to load the default Customer or Delivery address. </p>



<h3 class="wp-block-heading">Alternative</h3>



<p class="wp-block-paragraph">Select these options to load an alternative Customer or Delivery address. </p>



<h3 class="wp-block-heading">Individual</h3>



<p class="wp-block-paragraph">Select these options to free type an individual Customer or Delivery address. </p>



<h3 class="wp-block-heading">Change buttons</h3>



<p class="wp-block-paragraph">Select these buttons to create or select an alternative Customer or Delivery address to be applied to this sales order. </p>



<p class="wp-block-paragraph">The Address Selection window is brought forward. </p>



<h3 class="wp-block-heading">User defined field </h3>



<p class="wp-block-paragraph">These fields are available for any use you wish to put them. They are passed to sales history. They are not otherwise used or reported by the system and are provided for use with custom searches or reports or Ad Hoc reports. There are 4-character fields that are limited to 1, 4, 18, and 30 characters respectively. The field descriptions are set in File — System Manager —&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/system/wmcdedit#tab2">Company Details Maintenance</a>&nbsp;window Descriptions tab pane. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"><strong>TIP:</strong>&nbsp;You can selectively get the system to inherit customer record user defined field data onto Sales Orders. This is done by setting the following system&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>:<br><strong>optSOInheritsUserFields</strong><br>The option value is set to 1234, or any combination of those numbers. It will cause those Sales Order user defined fields to be inherited from the customer fields.</p>



<h3 class="wp-block-heading">User field 1</h3>



<p class="wp-block-paragraph">User character field 1 (single character). {SOHFILE.SOHUSE1 char 1}</p>



<h3 class="wp-block-heading">User field 2</h3>



<p class="wp-block-paragraph">User character field 2 (4 characters). {SOHFILE.SOHUSE2 char 4}</p>



<h3 class="wp-block-heading">User field 3</h3>



<p class="wp-block-paragraph">User character field 3 (18 characters). {SOHFILE.SOHUSE3 char 18}</p>



<h3 class="wp-block-heading">User field 4</h3>



<p class="wp-block-paragraph">User character field 4 (30 characters). {SOHFILE.SOHUSE4 char 30}</p>



<h3 class="wp-block-heading">Inco terms</h3>



<p class="wp-block-paragraph">
  Incoterm code (Blank or IDXTYPE=9). {SOHFILE.SOHINCO char 4}
</p>



<p class="wp-block-paragraph">Incoterms are the internationally agreed method of designating trading transactions which cross national borders. They define the limits of commercial responsibility for the selling party and so clearly define the limits of cost of the delivery of the goods. In the system they are defined in File — System Manager —&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/system/widxedit">Index Codes</a>. An Incoterm generally requires a parameter which is usually a place or port name. A delivery additional address Incoterm will override the customers. A Sales Order Incoterm will be copied to any resulting invoices. </p>



<h3 class="wp-block-heading">Inco description</h3>



<p class="wp-block-paragraph">Index code, scrap reason, QA test or Incoterm description. {IDXFILE.IDXDESC char 255}</p>



<h3 class="wp-block-heading">Show button</h3>



<p class="wp-block-paragraph">Click this button to display a list of alternatives for the field alongside the button. Double-clicking on a list line will enter the value from the list.</p>



<h3 class="wp-block-heading">Inco place</h3>



<p class="wp-block-paragraph">Incoterm parameter (usually a named place or port). {SOHFILE.SOHINCP char 60}</p>



<h3 class="wp-block-heading">Dispatch and packing details</h3>



<p class="wp-block-paragraph">Dispatch and packing details. {SOHFILE.SOHCOMM char 32000} </p>



<p class="wp-block-paragraph">Initially the&nbsp;<strong><em>Default dispatch and packing details</em></strong>&nbsp;are loaded from the default customer address record when the customer is selected for the document. Subsequently, if an alternative delivery address is selected, that address record’s default is applied. Thereafter, you can amend the contents, but if you select another delivery address later, that address record’s default will be re-applied. This data is not printed on Quotations, Sales Orders, or Invoices (unless a custom design). They can be included on some reports and will print on the Picking List and Dispatch Note and may be reviewed at the time of a dispatch. After the Sales Order is dispatched, you can amend the Shipping and Packing details from the Print Invoice or Dispatch Note dialogue box. </p>



<h2 class="wp-block-heading">Line Items Details tab</h2>



<figure class="wp-block-image"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/a-picture-containing-graphical-user-interface-des.png" alt="A picture containing graphical user interface

Description automatically generated" class="wp-image-4393"/></figure>



<h3 class="wp-block-heading">Line-Item List</h3>



<p class="wp-block-paragraph">All line items will be listed for the Sales Order that have not been fully dispatched. Click on a line item to show and edit the full details. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"><strong>TIP:</strong>&nbsp;While a quotation, or before saving a sales order, and with the list sorted by line number (Line column heading is bold text), you can re-number the line items by dragging a line and dropping it on a different position in the list.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"><strong>TIP:</strong>&nbsp;In addition, if it is a Quotation and it has already been saved, the list context menu has a&nbsp;<strong><em>Renumber from 1</em></strong>&nbsp;function that will renumber lines starting from 1. This is needed it low line numbers have been deleted.</p>



<h2 class="wp-block-heading">Lines and weight</h2>



<p class="wp-block-paragraph">The number of Sales Order line items due for dispatch and the total of part item mass this represents.</p>



<h3 class="wp-block-heading">Balance quantity total – Without Tax</h3>



<p class="wp-block-paragraph">The total value for all outstanding items on the Sales Order, inclusive of discount but exclusive of tax.</p>



<h3 class="wp-block-heading">Balance Quantity Total – With Tax</h3>



<p class="wp-block-paragraph">The total value for all outstanding items on the Sales Order, inclusive of discount and tax.</p>



<h3 class="wp-block-heading">Add button</h3>



<p class="wp-block-paragraph">This will create a new (normally blank) record in the file. You will then be able to enter details for the record. Then confirm with an OK or abandon the New record with a Cancel. </p>



<p class="wp-block-paragraph">You will be warned if a CBD Invoice has been prepared for the SO as any changes will cause inconsistencies between what your customer expects to pay and what you will expect to receive. </p>



<p class="wp-block-paragraph">When entering an order item, the following rules apply: </p>



<ul class="wp-block-list"><li>     The line number will be automatically generated.   </li><li>     The part description, UoM multiplier, sales UoM, price, sales account, discount rate and tax   class are all entered automatically when a part number is entered. However, they may be edited using the mouse to select the desired field.   </li><li>     The part description, UoM multiplier, sales UoM and price will be brought from a Customer Part record if such a record exists for this Part and Customer. If this is the case you will not be able to edit the price, discount and UoM details unless you have security setting permission to edit the customer part record.   </li><li>     Non-part items are recorded in Sales History but not in Order Preparation History or, of course, in Stock History.   </li><li>     N type non-stock parts can be entered, however no stock history or quantity adjustments will be made. You will receive a warning, but this warning message can be suppressed with the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>&nbsp;<strong>optSONoNTypePartWarn</strong>&nbsp;set to 1.   </li><li>     P type parts are considered “Exploded kits” when used in a Sales Order. In the SO, picking list, dispatch note and in all review listings they are shown exploded into components. Multi-level kits are permitted with no restrictions. A kit can only have a UoM multiplier of 1, and the ordered quantity must be in whole units. Once a P type part is in a Sales Order it’s BoM cannot be altered, nor can the part type be changed.   </li><li>     The part’s standard and special sales texts, engineering data and associated product serial numbers are appended to the description on the Quotation, Sales Order, Dispatch Note and optionally the resulting Invoice.   </li><li>     If you are adding items to a Quotation, no changes are made to the Due to Sales Orders part record value and no change is made to the customer’s On-order value.   </li><li>     If you convert a Quotation to an Order, or as you add or change items on an Order, adjustments are made to the Due to Sales Orders part record value and to the customer’s On-order value. For parts, order preparation history is recorded in the Stock History file. For P type Exploded Kits, processing is carried out for components, not the kit part number.   </li></ul>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert"><strong>NOTE:</strong>&nbsp;Prices from Customer Part records always take precedence over part master prices. If the Customer Part record is for a foreign currency, the Sales Order must be for that currency for the part to be added successfully.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert"><strong>NOTE:</strong>&nbsp;System Manager System Preferences control the recording of history, including restricting the Order Preparation History.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"><strong>TIP:</strong>&nbsp;If at any time you believe the Customer On-order value or Part’s Due to SO quantity are out of step with Sales Orders, these values can be re-calculated automatically in the “System Manager” “Reset Data File…” function. In the case of parts, you can review the source of the quantity with the “Stock History” “Processing Analysis” function.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info"><strong>CUSTOM CAPABILITY:</strong>&nbsp;<strong>oCustom1.$SolEntryPartCheck()</strong>&nbsp;enables you to set up a custom method for part verification. For example, you may wish to prohibit the sale of parts with particular Index Codes or from certain store locations.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info"><strong>CUSTOM CAPABILITY:</strong>&nbsp;The&nbsp;<strong>oCustom1.$SolptnoFinal()</strong>&nbsp;method enables you to carry out processing after part entry. In addition&nbsp;<strong>oCustom1.$AfterItemAddedToSo()</strong>&nbsp;enables you to set up a custom method in advance of the editing process. For example, you may wish to set up some special account code relating to the Part-Customer combination rather than the part alone.</p>



<h3 class="wp-block-heading">Copy button</h3>



<p class="wp-block-paragraph">This will create a Copy of the current record displayed on the window. You will then be able to change the details. Confirm with an OK or abandon the new record with a Cancel.</p>



<h3 class="wp-block-heading">Delete button</h3>



<p class="wp-block-paragraph">Execute this button to permanently remove the currently selected record from the file. If you are permitted to delete the item, you will be asked for confirmation, otherwise an explanation will be given.</p>



<h3 class="wp-block-heading">Import button</h3>



<p class="wp-block-paragraph">To import the sales order line from the ImportTemplate.csv file. </p>



<h3 class="wp-block-heading">Open Template</h3>



<p class="wp-block-paragraph">Click this text to open the ImportTemplate.csv file where you can add Sales Order lines, once saved you can import them into this order with the Import button. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert">Note: the headers must not be deleted from within the csv file.</p>



<h3 class="wp-block-heading">Link Icon</h3>



<p class="wp-block-paragraph">With a suitable record selected, click to view any linked external files. Hold the shift key down and click to create a new file link for the record. </p>



<h3 class="wp-block-heading">Item Details Tab</h3>



<figure class="wp-block-image"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/2_graphical-user-interface-application-description-1.png" alt="Graphical user interface, application

Description automatically generated" class="wp-image-4394"/></figure>



<h3 class="wp-block-heading">Line-Item number</h3>



<p class="wp-block-paragraph">The line-item number, from 1 to 999, is automatically generated for each sales item, a deleted line number is not re-used unless there are no higher line-item numbers. </p>



<h3 class="wp-block-heading">Part number</h3>



<p class="wp-block-paragraph"> Part number. {SOLFILE.SOLPTNO char 18} </p>



<p class="wp-block-paragraph">The part number on order which must be a pre-defined part in the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/parts/index">Parts</a>&nbsp;section, or blank if not an inventory part. N type non-stock parts can be used, and are useful for standard delivery charges, services, etc.; no part quantities are affected, or stock history made for non-stock parts. A partial part number can be entered, whereupon the nearest matching part record is located by the system. The ScratchPad can be used to drag and drop a selection of parts onto the Line-Item List. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"><strong>TIP:</strong>&nbsp;You can setup the&nbsp;<strong>optSONoEngChange</strong>&nbsp;option in&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/wsettings#tab7">Settings Maintenance</a>. If the value is 1, users will be prevented from adding a part which has Engineering-in-Progress set, rather than just being given a warning.</p>



<h3 class="wp-block-heading">Link icon</h3>



<p class="wp-block-paragraph">With a suitable record selected, click to view any linked external files. Hold the shift key down and click to create a new file link for the record. </p>



<h3 class="wp-block-heading">Part type</h3>



<p class="wp-block-paragraph">Part type (A,B,M,N,O,P). {PTMFILE.PTMTYPE char 1} </p>



<h3 class="wp-block-heading">Part description</h3>



<p class="wp-block-paragraph">Item description. {SOLFILE.SOLDESC char 32000} </p>



<p class="wp-block-paragraph">If a valid part number is added the part description is provided here. It can be edited if needed. The description field must be used for non-part items such as services. </p>



<p class="wp-block-paragraph"> </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"><strong>NOTE:</strong>&nbsp;You can apply parts individual texts to Sales Orders in an alternative manner. If you set&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>&nbsp;<strong>optSODefaultIndivText</strong>&nbsp;to ‘1’, ‘Y’, ‘Yes’ or ‘YES’, the Part Individual Text will form a default description for the part rather than an additional text. I.E. In a Sales Order, when <strong>optSODefaultIndivText </strong>is set to ‘1’, the line-item description will default to the individual sales text for the part (if there are no relevant Customer Part record). Whenever this option is set, the Individual Sales Texts for parts will NOT be printed on the Sales Order, as they are when not set.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"><strong>NOTE:</strong>&nbsp;If&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">user option</a>&nbsp;<strong>optSODisableSoldesc</strong>&nbsp;= 1 or YES, the line item description entry field to be permanently disabled for the user (to force use of a custom text configurator, for example).</p>



<h3 class="wp-block-heading">Order quantity</h3>



<p class="wp-block-paragraph">Quantity in Sales UoM. {SOLFILE.SOLSQTY number 3dp} </p>



<p class="wp-block-paragraph">Quantity in Sales Units of Measure ordered which defaults to 1.000. If you change the quantity, the Balance due will also change. If you reduce the quantity such that the Balance due becomes zero, the line item will be deleted. </p>



<p class="wp-block-paragraph">There is a System Manager System Preferences setting that controls whether a warning is given if the ordered quantity will result in the projected stock quantity dropping below minimum level were the dispatch be made immediately. If the&nbsp;<strong>Warn user during normal SO item entry of low part stock</strong>&nbsp;is checked, you will receive warnings. The following rules will apply: </p>



<ul class="wp-block-list"><li>
    If it is a non-part item, no message will occur.
  </li><li>
    The system calculates part projected quantity as the Physical quantity minus Allocated to WO quantity minus Due to SO quantity minus the line item entered quantity (or increased quantity if editing). Note that it does NOT consider any Due from P/WO quantity. For example, the part has a physical of 20, an Allocated to WO of 4, a Due to SO of 6 and new order quantity of 3; the projected will be 20-4-6-3=7.
  </li><li>
    If the part has a Planning Alias and the projected quantity for the part is less than the part Minimum stock quantity, the projected quantity becomes the previous projected quantity less the part’s minimum quantity. The position of the Alias Part is then considered with this quantity in mind. In the above example, where the part has a Minimum stock of 8 and it has an Alias, the projected stock will become 7-8=-1 and the condition of the Alias will be reviewed with respect to an equivalent order quantity of 1.
  </li><li>
    If the part is not a P type Exploded kit, you will receive a message if the projected quantity is less than the Minimum Stock.
  </li><li>
    If the part is a P type Exploded kit, the system will analyse the status of all components for the kit, with respect to the projected assembly’s quantity requirements times the Bill of Material quantities of components and their respective projected quantity status. If there are any shortages predicted from the analysis, a list of them will be presented in the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/wsolmaintsub/wsolshort">Sales Order Kit Items with Suspect Availability</a>&nbsp;window.
  </li></ul>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info"><strong>NOTE:</strong>&nbsp;These warnings are based on an as-of-now projection of quantities. It does not provide you with any view of when parts could be supplied within your production plan. For a much better analysis, use the “Review Part Available-to-Sell” function.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"><strong>CUSTOM CAPABILITY:</strong>&nbsp;<strong>oCustom1.$SolsqtyCheck()</strong>&nbsp;can be used to process your own quantity validation or messaging system. Within it, if you set the flag false (Calculate #F as 0) the normal processing will be by-passed.</p>



<h3 class="wp-block-heading">Show Extra Text</h3>



<p class="wp-block-paragraph">To show the extra texts associated with a part. You will be able to change these texts. </p>



<p class="wp-block-paragraph">This button will, if a part is selected, open the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/texts/wtxsedit">Part Sales Texts</a>&nbsp;window in which the part’s extra sales texts can be viewed and amended. Both individual and standard sales texts are shown. These texts are inserted in the printed Sales Order following the item line for the part. </p>



<p class="wp-block-paragraph"></p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert"><strong>NOTE:</strong>&nbsp;If you hold the Shift key down when clicking on the button, you will open the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/texts/wtxwedit">Part Works Texts</a>&nbsp;window rather than the Sales Text window.</p>



<h3 class="wp-block-heading">Configure New Part</h3>



<p class="wp-block-paragraph">To add a line item with a newly configured assembly part. This can only be activated with a saved document. </p>



<p class="wp-block-paragraph">This button only has any function if the Parent Number prefix in SO Configuration has a non-blank value. Sales Item Configuration options are set up in File — System Manager — Sales Item Configuration. </p>



<p class="wp-block-paragraph">Given that you have an appropriate setup in the System Manager section, you can create new assemblies with associated Bills of Material and Process Routes directly using this feature. </p>



<p class="wp-block-paragraph">It will open the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/wsolmaintsub/wsolconfig">Sales Order Item Configuration</a>&nbsp;window and the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/wsolmaintsub/wsolconsel">Select Like-Part for Components Listing</a>&nbsp;window to select a Like-Part for the configuration.</p>



<h3 class="wp-block-heading">Scratchpad icon</h3>



<p class="wp-block-paragraph">Click to open the parts scratchpad.  You can double click from the sales order line to add to scratchpad. </p>



<h3 class="wp-block-heading">UoM</h3>



<p class="wp-block-paragraph">Sales UoM for the item. {SOLFILE.SOLSAUM char 6} </p>



<h3 class="wp-block-heading">Ref</h3>



<p class="wp-block-paragraph">Item reference. {SOLFILE.SOLUSER char 15 Idx} Added line items inherit the last code you entered. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon"><strong>TIP:</strong>&nbsp;This reference can be used to individually code line items. It is subsequently passed to sales history. It can be used in searches and report sorts for both orders and history analysis.</p>



<h3 class="wp-block-heading">Part Maintenance button</h3>



<p class="wp-block-paragraph">To open the parts maintenance with the selected parts pre-loaded. </p>



<h3 class="wp-block-heading">Custom Parts Details button</h3>



<p class="wp-block-paragraph">To open the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/cusparts/wcptedit">Customer Parts Maintenance</a>&nbsp;window. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert"><strong>NOTE:</strong>&nbsp;If no part line is selected, a list of all customer parts for the order customer will be listed. Double-clicking on a subsequent part will add it to the Parts Scratchpad that can be used to drag and drop it back onto the order. This technique can be used before any items have been added to the order.</p>



<h3 class="wp-block-heading">Dispatch due</h3>



<p class="wp-block-paragraph">Dispatch date for the quantity. {SOLFILE.SOLDATE date date1980} </p>



<p class="wp-block-paragraph">The date of planned dispatch for the item. If multiple deliveries of an item are planned, multiple item lines with different delivery due dates must be created. For a new Sales Order or Quotation, the default date is the next make calendar active date. After entry of one item, default date for further items is that set for the first line item. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert"><strong>NOTE:</strong>&nbsp;You can control the initial default Dispatch Due Date when the user enters the first line item for a Sales Order. Condition A: If&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>&nbsp;<strong>optSODueDateDays</strong>&nbsp;= 0 or blank, the SO Due Date is the next make day to today. Condition B: If&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>&nbsp;<strong>optSODueDateDays</strong>&nbsp;= 1 or -N, the SO Due Date will be the current make day (or next if today is not a make day). Condition C: If&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>&nbsp;<strong>optSODueDateDays</strong>&nbsp;= N where it is &gt; 1, the SO Due Date will be N make days beyond the current make day (or next if today is not a make day). If the Make Calendar does not extend sufficiently for condition C, condition B will apply.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert"><strong>NOTE:</strong>&nbsp;If&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/prefs/woptionslist">option</a>&nbsp;<strong>optSOPromoPriceWarn</strong>&nbsp;= 1 or YES, the user gets a warning if the customer part, or part if there is none, is set for promotional pricing and the dispatch date is not within a promotion range.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-success"><strong>TIP:</strong>&nbsp;Besides individually setting the due date of line items, there is a way to set all line items in one go to a particular date or even a date calculated in a custom algorithm. In this case all the above restriction and price calculations are by-passed. This is the process:<br>Right-click on the date field.<br>Select Date Calculator or choose that from the ScratchPad main menu.<br>Calculate a date so it appears in the calculator result (below the Today button).<br>Click on that result date and drag-and-drop it onto the list of job line items.</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info"><strong>CUSTOM CAPABILITY:</strong>&nbsp;The above date drag-and-drop can be intercepted by&nbsp;<strong>oCustom1.$SolDateDrop</strong>&nbsp;method which takes the date, document header row and item list as parameters. You could devise a sophisticated re-dating algorithm here to bypass the default behaviour of the drag-and-drop mechanism. There are other possible uses this feature could be put to.</p>



<h3 class="wp-block-heading">Originally required</h3>



<p class="wp-block-paragraph">Customer originally requested receipt date. {SOLFILE.SOLDATO date date1980} </p>



<h3 class="wp-block-heading">Latest expected</h3>



<p class="wp-block-paragraph"> Latest expected customer receipt date. {SOLFILE.SOLDATX date date1980} </p>



<h3 class="wp-block-heading">List price</h3>



<p class="wp-block-paragraph">Price before discount per Sales UoM. {SOLFILE.SOLPRIC number 2dp} </p>



<p class="wp-block-paragraph">The default is the Sales Price from the part’s master record for the part times the Sales UoM Multiplier. It can then be edited. If the order is for a foreign currency, the exchange rate for the SO will be applied. However, if the currency is one of the five sales price currencies set in the File — System Manager — Company Details, and the part has a currency price, this price will then be applied. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info"><strong>CUSTOM CAPABILITY:</strong>&nbsp;<strong>oCustom1.$AfterSoAutoPriceCalc</strong>&nbsp;method provides for interception of the automatic part price calculation for situations where complex customised pricing may be needed.</p>



<h3 class="wp-block-heading">Commission agents</h3>



<p class="wp-block-paragraph">Sales Order Line Items. Commission agents applicable to this line item (comma separated list of COMIDs). {SOLFILE.SOLCOMA char 100}. The agents applied by default are the agents listed for the customer or additional dispatch address, if applied, filtered by the commission class of the part or non-part class set in company details. The resulting default commission agents comma-separated list can be modified, however on leaving the field the system checks that codes are valid, sorts the list and removes any duplicates. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert"><strong>NOTE:</strong>&nbsp;For more details of the commissioning agents system within the program see the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/system/wcommaint">Commissioned Sales Agents Maintenance</a>&nbsp;window and the&nbsp;<a href="https://kb.caliach.com/index.php/knowledge-base/dispatch/wcoareview">Sales Commissions Review</a>&nbsp;window topics.</p>



<h3 class="wp-block-heading">Pricing Details Tab</h3>



<h3 class="wp-block-heading"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/2_graphical-user-interface-application-description-2.png" class="wp-image-4395" alt="Graphical user interface, application

Description automatically generated"></h3>



<h3 class="wp-block-heading">List sales price – UK£ per sale UoM</h3>



<p class="wp-block-paragraph">Price before discount per Sales UoM. {SOLFILE.SOLPRIC number 2dp}</p>



<h3 class="wp-block-heading">List sales price – UK£ value of order</h3>



<p class="wp-block-paragraph">The total value for the line item quantity, exclusive of discount and tax.</p>



<h3 class="wp-block-heading">List sales price – With QP discount</h3>



<p class="wp-block-paragraph">Quick payment discount value if applied.</p>



<h3 class="wp-block-heading">List sales price – With QP discount</h3>



<p class="wp-block-paragraph">Discount % applied to the item price. {SOLFILE.SOLDISC number 2dpShortnum} </p>



<p class="wp-block-paragraph">The default discount is the customer’s discount rate applying for this part’s discount class. The discount rate can then be edited within a range from 0.00 to 99.99%. </p>



<h3 class="wp-block-heading">Discount &amp; net price– UK£ per sale UoM</h3>



<p class="wp-block-paragraph">The discounted sales price before tax per sales unit of measure.</p>



<h3 class="wp-block-heading">Discount &amp; net price – UK£ value of order</h3>



<p class="wp-block-paragraph">The discounted value for the entire Sales Order line item, exclusive of tax.</p>



<h3 class="wp-block-heading">Discount &amp; net price – With QP discount</h3>



<p class="wp-block-paragraph">The discounted sales price before tax per sales unit of measure and including quick payment discount if applied.</p>



<h3 class="wp-block-heading">Discount &amp; net value – With QP discount</h3>



<p class="wp-block-paragraph">The discounted value for the entire Sales Order line item, exclusive of tax and including quick payment discount if applied.</p>



<h3 class="wp-block-heading">With net tax</h3>



<p class="wp-block-paragraph">Tax % applied. {SOLFILE.SOLTAX number 2dp}</p>



<h3 class="wp-block-heading">With net tax – UK£ per sale UoM</h3>



<p class="wp-block-paragraph">The sales price per sales unit of measure, inclusive of discount and tax.</p>



<h3 class="wp-block-heading">With net tax – UK£ value of order</h3>



<p class="wp-block-paragraph">The total value for the Sales Order line item, inclusive of discount and tax.</p>



<h3 class="wp-block-heading">With net tax – With QP discount</h3>



<p class="wp-block-paragraph">The sales price per sales unit of measure, inclusive of discount and tax and including quick payment discount if applied.</p>



<h3 class="wp-block-heading">With net tax – With QP discount</h3>



<p class="wp-block-paragraph">The total value for the Sales Order line item, inclusive of discount and tax and including quick payment discount if applied.</p>



<h3 class="wp-block-heading">Tax Regime</h3>



<p class="wp-block-paragraph">Tax regime code applicable. {SOLFILE.SOLTAMC char 6} and Tax class applicable. {SOLFILE.SOLTAXC char 1} See the Tax Maintenance window for full details of the tax handling system.</p>



<p class="wp-block-paragraph">The default regime is provided from the customer or the additional dispatch addresses, if applied. The default class comes from the part or default sale’s non-part setting in the company details.</p>



<h3 class="wp-block-heading">Tax Class</h3>



<p class="wp-block-paragraph">Tax code applicable. {SOLFILE.SOLTAXC integer shortint} </p>



<p class="wp-block-paragraph">The tax rate and amount applicable for this part is automatically calculated from the System Manager control value assigned to the tax class. The tax class can be 0 through 6. A zero class is always zero tax. The default class is drawn from the part’s master record or set to 1 if a non-part item. The default is always zero if there is an Additional Address for the order which has the Zero tax rate default option checked, or where there is no additional address, and the Customer has the Zero tax rate default option checked. The tax percent rate is saved with the line-item record but cannot be edited. It remains in force until invoicing when it is updated to reflect any changes in the “System Manager” settings. This provides for tax rate changes that are always applicable at the date of dispatch and invoice. </p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-danger"><strong>WARNING:</strong>&nbsp;Line-item tax class defaults using the rules above at the time it is created. After changing the Additional Address to one with a different option setting you may find that the default tax class will change. If you do change the status of any of the defaults, existing line items are NOT reset.</p>



<h3 class="wp-block-heading">Icon Guide</h3>



<h3 class="wp-block-heading"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/3_graphical-user-interface-text-application-descr-3.png" class="wp-image-4396" alt="Graphical user interface, text, application

Description automatically generated"></h3>



<h3 class="wp-block-heading">Additional tab</h3>



<figure class="wp-block-image"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/2_graphical-user-interface-application-description-3.png" alt="Graphical user interface, application

Description automatically generated" class="wp-image-4397"/></figure>



<h3 class="wp-block-heading">Stock UoM</h3>



<p class="wp-block-paragraph">Standard stock unit of measure. {PTMFILE.PTMSTUM char 6}</p>



<h3 class="wp-block-heading">Sales UoM</h3>



<p class="wp-block-paragraph">Sales UoM for the item. {SOLFILE.SOLSAUM char 6}</p>



<p class="wp-block-paragraph">By default, this is obtained from the part’s master record. It can be optionally changed but if the Stock UoM and Sales UoM texts are syntactically the same the multiplier will default to 1.0000.</p>



<h3 class="wp-block-heading">Multiplier</h3>



<p class="wp-block-paragraph">Multiplier of Stock UoM to get Sales UoM. {SOLFILE.SOLMULT number 4dp}</p>



<p class="wp-block-paragraph">By default, this is obtained from the part’s master record. It can be optionally changed.</p>



<h3 class="wp-block-heading">Sales account</h3>



<p class="wp-block-paragraph">G/L sales posting account code. {SOLFILE.SOLACCO char 10}</p>



<p class="wp-block-paragraph">This field is of particular interest when your program license includes the Ledgers option. It provides for a selection of a sales type General Ledger account for the posting of the sale item at the time of dispatch and invoicing. It defaults to the account for the part or the default account for non-part sales. If no account is entered the default part account will be used. If you hold the shift key down when passing out of the account code box, the system will accept a non-Sales type G/L account, otherwise only a ‘S’ type account will be permitted. If you don’t have ledgers, this field can be used for any extra coding needs you may have.</p>



<h3 class="wp-block-heading">Delivery terms</h3>



<p class="wp-block-paragraph">Quotation delivery terms. {SOLFILE.SOLDELI char 300}</p>



<p class="wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert">Note: Normally the Delivery Terms can only be modified while the document is a quotation. If you set option <strong>optSOEditDeli</strong> to ‘1’, this field will remain editable after the quotation has been confirmed into a Sales Order.</p>



<h3 class="wp-block-heading">Balance due</h3>



<p class="wp-block-paragraph">Balance quantity due in Sales UoM. {SOLFILE.SOLBAL number 3dp}</p>



<p class="wp-block-paragraph">This quantity field is automatically maintained to accommodate multiple dispatches. If you change the order quantity, this value will also change.</p>



<h3 class="wp-block-heading">Weight </h3>



<p class="wp-block-paragraph">The mass of the balance due quantity of the selected part item.</p>



<h3 class="wp-block-heading">Bonded quantity</h3>



<p class="wp-block-paragraph">Bonded quantity in Sales UoM. {SOLFILE.SOLBOND number 3dp}</p>



<p class="wp-block-paragraph">This is a calculated value that shows the quantity of the item placed in bond pending dispatch to the customer. Bonded items are removed from inventory (physical) but not yet dispatched, and therefore invoiced, to the customer.</p>



<h3 class="wp-block-heading">Shipping Load</h3>



<p class="wp-block-paragraph">Shipping load reference (from MCNLOAD sequence). {SOLFILE.SOLLOAD char 6}</p>



<p class="wp-block-paragraph">This identifies whether the line item has been assigned to a Shipping Load. If blank, it is not assigned. For more details on the Shipping Load system see the Sales Order Shipping Load Assignment window.</p>



<h3 class="wp-block-heading">Last dispatch</h3>



<p class="wp-block-paragraph">Last dispatch date for split deliveries. {SOLFILE.SOLLASD date date1980}</p>



<p class="wp-block-paragraph">This date field is automatically updated when an incomplete dispatch occurs.</p>



<h3 class="wp-block-heading">Ignore as MRP demand</h3>



<p class="wp-block-paragraph">Ignore as MRP demand. {SOLFILE.SOLMRP boolean}</p>



<p class="wp-block-paragraph">A part can have the Default SO items to be ignored in MRP demand attribute set. This will pass to this SO item attribute when a part is loaded. This characteristic can then the changed in Sales Order line-item maintenance. You can use this attribute to eliminate certain products or product groups from control by Materials Requirement Planning. However, you should bear in mind that if the part is an assembly, MRP will not schedule any requirements for it. The consequences of this must be understood in advance as they could be somewhat damaging to your supply situation.</p>



<h3 class="wp-block-heading">Mkt. project</h3>



<p class="wp-block-paragraph">Marketing project code, default from SOHMKTP (IDXID = con(‘0’,SOLMKTP)). {SOLFILE.SOLMKTP char 4 Idx} See the Marketing Data Maintenance window help for more details of Marketing Project codes and their use.</p>



<h3 class="wp-block-heading">Mkt. project description</h3>



<p class="wp-block-paragraph">Index code, scrap reason, QA test or Incoterm description. {IDXFILE.IDXDESC char 255}</p>



<h3 class="wp-block-heading">Show button</h3>



<p class="wp-block-paragraph">Lists the available marketing codes set up the File — System Manager — Index Codes. Double-click on a listed code to enter that value. </p>



<h3 class="wp-block-heading">Planning Tab</h3>



<figure class="wp-block-image"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/2_graphical-user-interface-application-description-4.png" alt="Graphical user interface, application

Description automatically generated" class="wp-image-4398"/></figure>



<h3 class="wp-block-heading">Current Quantities field</h3>



<h3 class="wp-block-heading">Physical quantity</h3>



<p class="wp-block-paragraph">This is the part’s current inventory physical quantity. This does not include any quarantined stock, sales order bonded quantity or parts issued to Jobs. It is the quantity available in stock.</p>



<h3 class="wp-block-heading">Alloc. To WOs</h3>



<p class="wp-block-paragraph">The quantity allocated to works orders. This does not include quantity that is to be used on backflushed work orders.</p>



<h3 class="wp-block-heading">Due to SOs/Jobs</h3>



<p class="wp-block-paragraph">The quantity subject to confirmed Sales Orders and Jobs. Phantom type parts are not shown but kit items are.</p>



<h3 class="wp-block-heading">Due from W/POs</h3>



<p class="wp-block-paragraph">The quantity due from work and purchase orders.</p>



<h3 class="wp-block-heading">Projected stock</h3>



<p class="wp-block-paragraph">The projected stock quantity based on the physical, less allocated to WOs, less due to SOs and Jobs, plus any due from WOs or POs.</p>



<h3 class="wp-block-heading">Kitted in WIP</h3>



<p class="wp-block-paragraph">The quantity kitted to incomplete Work Orders. This does not include backflushed order kits and indicates only what is in normal work order WIP.</p>



<h3 class="wp-block-heading">Last Change</h3>



<p class="wp-block-paragraph">This is the last modified date and time of quantity values for the part.</p>



<h3 class="wp-block-heading">MRP results</h3>



<p class="wp-block-paragraph">Click to open the MRP Results listing for the part.</p>



<h3 class="wp-block-heading">Link icon</h3>



<p class="wp-block-paragraph">Click to view any linked external files. Hold the shift key down and click to link a new file link for this record. </p>



<h3 class="wp-block-heading">Drill Down icon</h3>



<p class="wp-block-paragraph">Double click on data to drill down to details </p>



<h3 class="wp-block-heading">Period Usage fields</h3>



<p class="wp-block-paragraph">Defined period usages and the total part usage quantity for all three periods. </p>



<h2 class="wp-block-heading">Dispatch or Cash Order tab</h2>



<figure class="wp-block-image"><img decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/1_graphical-user-interface-application-description-5.png" alt="Graphical user interface, application

Description automatically generated" class="wp-image-4399"/></figure>



<p class="wp-block-paragraph">Completing this section enables you to process, dispatch, invoice, and log payment for this order in one operation.</p>



<p class="wp-block-paragraph">A Dispatch Sales Order is a Sales Order that is instantly dispatched. It will never exist as a normal Sales Order, it will only ever occur as Sales History. A Cash Sales Order is a Sales Order that is fully, partially or overpaid for when the order is placed. You can also have a Dispatch and Cash Sales Order, where dispatch and some payment occur at the time of order.</p>



<p class="wp-block-paragraph">None of these processes are, in themselves unique within Caliach Vision. Dispatch or Cash Sales Order processing can be carried out using the discrete functions provided elsewhere in the program. However, the entire process can be carried out at one time from within the Sales Order Maintenance window. This is primarily intended for dealing with ad-hoc sales when goods are sold at the factory.</p>



<p class="wp-block-paragraph">This processing can include:</p>



<p class="wp-block-paragraph">Printing the Sales Order.</p>



<p class="wp-block-paragraph">Printing a Dispatch Note (Only if a Dispatch Order).</p>



<p class="wp-block-paragraph">Recording the dispatch of the goods (Only if a Dispatch Order).</p>



<p class="wp-block-paragraph">Recording a payment for the sale (Only if a Cash Order).</p>



<p class="wp-block-paragraph">Printing an Invoice (Only if a Dispatch Order).</p>



<p class="wp-block-paragraph">If it is a Cash Sale, you must finally enter the amount the customer is paying. This can be more or less than the total SO value – the customer account will be adjusted accordingly. For users of the Ledger system, transactions will, if amounts permit, be automatically marked as cleared. Payment transactions are given the Document Reference of “CA-NNNNNN”, where NN..NN is the Invoice Number.</p>



<h3 class="wp-block-heading">Payment field</h3>



<h3 class="wp-block-heading">Payment account</h3>



<p class="wp-block-paragraph">The General Ledger bank account that payment is being made into for a cash sale.</p>



<h3 class="wp-block-heading">Customer cash payment</h3>



<p class="wp-block-paragraph">If the cash sale option has been checked, enter the amount the customer has paid. Any balance due will be held against the customer account if credit is available.</p>



<h3 class="wp-block-heading">Balance put to account</h3>



<p class="wp-block-paragraph">Balance that will be posted against the customer’s account.</p>



<h3 class="wp-block-heading">Process Order Now field</h3>



<h3 class="wp-block-heading">Sales options</h3>



<h3 class="wp-block-heading">Dispatch all items now</h3>



<p class="wp-block-paragraph">Check for a direct dispatch. When processed, all line items will be removed from inventory and an Invoice prepared in the same way as an ordinary SO is dispatched.</p>



<h3 class="wp-block-heading">Cash sales</h3>



<p class="wp-block-paragraph">Check if the customer account is being credited for the sale. When processed, the appropriate account transactions are made.</p>



<h3 class="wp-block-heading">Print options</h3>



<h3 class="wp-block-heading">Sales Order</h3>



<p class="wp-block-paragraph">To print a Sales Order Acknowledgement when the order is processed.</p>



<h3 class="wp-block-heading">Explode kit items</h3>



<p class="wp-block-paragraph">To show kit items as well as the kit on the printed Sales Order Acknowledgement or Quotation.</p>



<h3 class="wp-block-heading">Picking List</h3>



<p class="wp-block-paragraph">To print a Sales Order Picking List when the order is processed.</p>



<h3 class="wp-block-heading">Dispatch Note</h3>



<p class="wp-block-paragraph">To print a Dispatch Note when the order is processed. (Only if the direct dispatch is checked).</p>



<h3 class="wp-block-heading">Invoice</h3>



<p class="wp-block-paragraph">To print a Invoice when the order is processed. (Only if the direct dispatch option is checked).</p>



<h3 class="wp-block-heading">Process Order Now button</h3>



<p class="wp-block-paragraph">Having prepared the SO, process using this button. All processing will be carried out at one time and documents will be printed. </p>



<h2 class="wp-block-heading">BUTTONS AND FIELDS</h2>



<h3 class="wp-block-heading">Revert to Saved</h3>



<p class="wp-block-paragraph">To revert any changes to the previously saved version.</p>



<h3 class="wp-block-heading">Save as Shown</h3>



<p class="wp-block-paragraph">To save the changes you have made to the data file. </p>



<p class="wp-block-paragraph">Compiled in Program Version 6.00. Help data last modified 22 June 2022  </p>



<p class="wp-block-paragraph">Class wSoMaint last modified 25 May 2022</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsomaint-2/">Sales Order: Sales Order Maintenance</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Sales Order: Trade Statistics Order Details</title>
		<link>https://caliach.com/knowledge-base/wtradeinput/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Wed, 27 May 2020 16:43:26 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wtradeinput/</guid>

					<description><![CDATA[<p>Sales Order: Trade Statistics Order Details</p>
<p>The post <a href="https://caliach.com/knowledge-base/wtradeinput/">Sales Order: Trade Statistics Order Details</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>Trade Statistics Order Details</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-35.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index">Reference Contents</a> &gt; <a href="index">Sales Order</a> &gt; Trade Statistics Order Details</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wtradeinput.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wtradeinput.jpg" width="247" height="218" alt="Trade Statistics Order Details"/></a></p>
<p>If you have the <b>Record sales intra-EC trade statistics in history</b> System Preferences control checked, this window will be presented when you dispatch goods in which you can adjust the Trade Settings defaults.</p>
<p><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/tip40-32.jpg" width="24" height="24" alt="Tip"/><strong> TIP:</strong> There are system-level options that can be used to impose different default values for the window when used for sales dispatch and returns respectively: <b>optSOTradeDefDisp</b> and <b>optSOTradeDefDisp</b>. The options take a comma separated row of default trade terms for a dispatch/return SAHDEL,SAHTRAN,SAHTRM,SAHORIG. If the country is omitted your country is applied. Typically 1,10,3, for a dispatch and 3,26,3, for a return.</p>
<p>For more details and analysis functions see the <a href="../dispatch/wsahtrade">Sales Trade Statistics and Purchase Trade Statistics</a> window topic.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Order List</p>
</td>
<td valign="top">
<p align="left">Order statistics listing. Click to select an order and change statistics.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Delivery Terms</p>
</td>
<td valign="top">
<p align="left">The delivery terms code is set by default to be 2 (CIF).</p>
<p>0 = EXW = Ex Works<br />
1 = FOB = Free on Board<br />
2 = CIF = Cost, Insurance and Freight<br />
3 = DDU = Delivered Domicile<br />
4 = DDP = Delivered Domicile<br />
5 = XXX = Other
</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Transport Mode</p>
</td>
<td valign="top">
<p align="left">The code is set by default to be 3.</p>
<p>1 = Sea (including trucks by ferry)<br />
2 = Rail (not Channel Tunnel)<br />
3 = Road<br />
4 = Air<br />
5 = Post<br />
7 = Fixed installations (e.g. Channel Tunnel)<br />
8 = Inland Waterway<br />
9 = Own propulsion
</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Nature of Transaction</p>
</td>
<td valign="top">
<p align="left">The code is set by default to be 10.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Country of Origin</p>
</td>
<td valign="top">
<p align="left">For sales this is the system country code. For purchases it is the supplier&#8217;s country code. </p>
</td>
</tr>
</table>
<p/>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Button</p>
</th>
<th valign="top">
<p align="left">Action</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Cancel</p>
</td>
<td valign="top">
<p align="left">Aborts the process currently in session. The keyboard equivalent is the Esc key for Windows computers and Command-.(full stop or period) for the Mac.</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">OK</p>
</td>
<td valign="top">
<p align="left">The OK button updates the data you have entered, or confirms the selection and/or processes the function you have called.</p>
</td>
</tr>
</table>
<p/>
<table border="0" cellspacing="0" cellpadding="2">
<tr valign="top" align="left">
<td width="80">See also: &#8211;</td>
<td>
<ul>
<li><a href="../dispatch/wsahtrade">Sales Trade Statistics and Purchase Trade Statistics</a></li>
<li><a href="../dispatch/wsodispatch">Sales Order Dispatch and Bonding</a></li>
<li><a href="../dispatch/wsahreturns">Returns from Dispatched Sales</a></li>
<li><a href="../sales/wsomaint">Sales Order Maintenance</a></li>
</ul>
</td>
</tr>
</table>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 4 Jun 2012 04:49:00.00. Class wTradeInput last modified 23 Sep 2017  10:51:12.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-35.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index">Reference Contents</a> &gt; <a href="index">Sales Order</a> &gt; Trade Statistics Order Details</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/wtradeinput/">Sales Order: Trade Statistics Order Details</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
		<item>
		<title>Sales Order: Sales Order Listing for a Part or Customer</title>
		<link>https://caliach.com/knowledge-base/wsohlist/</link>
		
		<dc:creator><![CDATA[Brendan Proctor]]></dc:creator>
		<pubDate>Wed, 27 May 2020 16:43:25 +0000</pubDate>
				<guid isPermaLink="false">https://kb.caliach.com/index.php/knowledge-base/wsohlist/</guid>

					<description><![CDATA[<p>Sales Order: Sales Order Listing for a Part or Customer</p>
<p>The post <a href="https://caliach.com/knowledge-base/wsohlist/">Sales Order: Sales Order Listing for a Part or Customer</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><body></p>
<h2><a name="top"/>Sales Order Listing for a Part or Customer</h2>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-35.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index">Reference Contents</a> &gt; <a href="index">Sales Order</a> &gt; Sales Order Listing for a Part or Customer</p>
<p><a href="https://caliach.com/wp-content/uploads/2022/12/wsohlist.jpg"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/wsohlist.jpg" width="240" height="179" alt="Sales Order Listing for a Part or Customer"/></a></p>
<p>This window opens when you drill-down to a customers on-order value or a part Due to SO/Jobs value. It enables you to select a document to view.</p>
<table border="1" width="100%" cellspacing="0" cellpadding="2">
<tr>
<th valign="top">
<p align="left">Field</p>
</th>
<th valign="top">
<p align="left">Description</p>
</th>
</tr>
<tr>
<td valign="top">
<p align="left">Customer Code</p>
</td>
<td valign="top">
<p align="left">Customers. Unique customer identification code. {CUSFILE.CUSCODE char 6}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Company Name</p>
</td>
<td valign="top">
<p align="left">Customers. Customer company name. {CUSFILE.CUSCNAM char 40}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Part Number</p>
</td>
<td valign="top">
<p align="left">Parts Master. Part number unique identifier. {PTMFILE.PTMPTNO char 18}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Part Description</p>
</td>
<td valign="top">
<p align="left">Parts Master. Part description. {PTMFILE.PTMDESC char 30}</p>
</td>
</tr>
<tr>
<td valign="top">
<p align="left">Document List</p>
</td>
<td valign="top">
<p align="left">All purchase orders and request for quotations for the supplier or part shown above. Double-Click to select an order to view in the <a href="wsoshow">Sales Order or Quotation Details</a> window.</p>
</td>
</tr>
</table>
<p/>
<table border="0" cellspacing="0" cellpadding="2">
<tr valign="top" align="left">
<td width="80">See also: &#8211;</td>
<td>
<ul>
<li><a href="../sales/wsoshow">Sales Order or Quotation Details</a></li>
</ul>
</td>
</tr>
</table>
<p id="versionline">Compiled in Program Version 5.10. Help data last modified 8 May 2012 06:21:00.00. Class wSohList last modified 23 Sep 2017  10:51:09.</p>
<p id="navline"><img loading="lazy" decoding="async" src="https://caliach.com/wp-content/uploads/2022/12/arrowright-35.gif" width="9" height="10" alt="Document path" align="bottom"/> <a href="../index">Reference Contents</a> &gt; <a href="index">Sales Order</a> &gt; Sales Order Listing for a Part or Customer</p>
<p></body></p>
<p>The post <a href="https://caliach.com/knowledge-base/wsohlist/">Sales Order: Sales Order Listing for a Part or Customer</a> appeared first on <a href="https://caliach.com">Caliach</a>.</p>
]]></content:encoded>
					
		
		
			</item>
	</channel>
</rss>
